The Executive Services Officer will provide high level, confidential, administrative and executive support to the General Manager, and senior managers within the Strategy, Communication and Engagement team. This position requires an enthusiastic, highly organised approach to a challenging project environment with constantly changing timeframes and deliverables. This position may be transferred to another team at any time depending on the requirements of the Delivery Authority.

Job details

Key Responsibilities:

• Coordinate the daily business of the General Manager by regularly reviewing diary, meeting, travel demands and budgets and identifying possible issues which may impact on the strategic activities of the General Manager.
• Provide high level executive and administrative support and advice to senior management and the broader team, including diary management, planning and reporting processes, procurement, and assisting with workload fluctuations.
• Develop and maintain effective administrative systems to manage the General Manager‘s workload and priorities.
• Manage and maintain all correspondence and critical information received through the Office of the General Manager, maintaining efficiency and confidentiality. Register, track and file all incoming and outgoing correspondence as required.
• Assist with preparing presentations for significant meetings and speaking engagements on behalf of the General Manager and senior management.
• Develop positive working relationships within the Office of the CEO and Corporate teams to ensure information sharing on complex and emerging issues.
• Coordinate regular division meetings, preparation of meeting minutes and updating documents.

Further information

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• PD - Executive Services Officer - March 2019 (PDF, 155KB)
  Role Description