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Record Keeping and Information Management Officer


288 Edward Street

As the Records and Information Management Officer you will lead, develop, deliver, manage and support the Board's data, records and information architecture and governance program across current and future systems to meet legislative requirements, industry standards, best practice and Board business needs and to ensure the maturity of the Board's records, documents and knowledge management capabilities continue.

Job details

Position status Fixed Term Temporary
Position type Flexible full-time
Occupational group Information Management/Library
Classification AO7
Workplace Location Brisbane Inner City
Job ad reference QLD/541209
Closing date 26-Feb-2024
Job duration 6 months
Contact person Kaine Barton
Contact details 07 3210 3118
Access the National Relay Service

YOUR CONTRIBUTION

As the Records and Information Management Officer you will lead, develop, deliver, manage and support the Board's data, records and information architecture and governance program across current and future systems to meet legislative requirements, industry standards, best practice and Board business needs and to ensure the maturity of the Board's records, documents and knowledge management capabilities continue.

The key duties and responsibilities of the role are:

  • Lead the delivery of the Board's recordkeeping, data management and information architecture and governance systems and services to meet legislative requirements and strategic and operational plan objectives while ensuring efficiency, reliability, and security.
  • Establish the Board's data management and retention requirements and associated policies, procedures and guidelines including privacy considerations in line with current legislative requirements.
  • Review the Board's current information management environments, provide advice and recommendations to the Registrar and SLT relating to the capture and management of data and information to support future recordkeeping directions and strategies.
  • Develop, implement, and manage initiatives to improve the Board's records and information management governance, capabilities, costs, risk management, audits and compliance requirements as detailed in the Public Records Act 2002 and other relevant legislation.
  • Develop and implement detailed recordkeeping and information management strategies, policies, guidelines and procedures to implement Board's eDRMS system design and development proposals ensuring the functional requirements are in accordance with the Board's organisational objectives and Queensland Government's policies and standards.
  • Ensure successful change management strategies are put in place to support key information and knowledge management initiatives through effective knowledge transfer and training strategies.
  • Conduct training sessions for staff on recordkeeping and information management practices, promoting awareness and adherence to established policies, frameworks and procedures.
  • Develop and foster effective relationships with internal and external stakeholders and provide expert advice to the Registrar, SLT and the broader team on contemporary recordkeeping practices, information architecture and management, and compliance issues.
  • Identify opportunities for continuous improvement and develop and maintain policies, initiatives and procedures to respond to current and emerging issues impacting on the Board's information management, including risk assessments, systems analysis and recordkeeping compliance.
  • Prepare and present complex papers including compliance assessments, improvement initiatives, business cases, reports, submissions and briefings in support and promotion of the Board's recordkeeping and information architecture management strategies.
  • Maintain currency with relevant legislation and policy changes.
  • Foster constructive relationships with the team, colleagues across the Board as well as the Board, the department and other stakeholders.
  • Contribute to drive and maintain a positive and productive workplace culture that focus on ethics and accountability, values diversity and shares knowledge and experience through informal and formal coaching and mentoring.

***APPLICANTS ARE REQUESTED TO APPLY ONLINE – scroll down and click the ‘APPLY ONLINE' button***

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Further information

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Documents

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Licence
Creative Commons Attribution 3.0 Australia (CC BY 3.0)
Last updated
2 May 2023

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