Intellectually stimulating, professionally engaging, personally rewarding and lifestyle accommodating is the basis of a career with Crown Law. With four legal branches and 15 teams, a broad range of legal services are offered with many opportunities.

You will enjoy a flexible working environment with excellent employment conditions.

We offer competitive salary packages and generous superannuation. Other benefits include part-time arrangements, flexible working hours, various leave provisions, telecommuting, reward and recognition programs and employee assistance schemes.

Crown Law is committed to the personal and professional development of all staff, providing a number of programs to help staff reach their full potential.

Our values are - Integrity, Excellence, Respect and Responsibility.

Job details

• High level, accurate word processing and typing.
• Complex formatting of documents (i.e. Microsoft Word, PowerPoint and PDF documents).
• Prepare briefs and documents and attend to routine correspondence.
• Monitor and manage the flow of incoming and outgoing correspondence.
• Travel and accommodation coordination.
• Information management (i.e. Excel spreadsheets, practice management system, case management system (VisualFiles) databases).
• Diary management (appointments, etc.) organise meetings, conferences etc prepare and distribute agendas, minutes and other material.
• Prepare, check and action a range of reports.
• Maintain filing, records bring-up and retrieval systems.
• Assist legal professionals to meet financial deadlines and/or commitments e.g. billing and time recording.
• Ensure compliance with procedures for payment of legal expenses and counsel fees.
• Consultation and liaison with internal and external clients and other stakeholders on various matters including confidential and sensitive issues.
• Training, coaching and developing legal secretaries.
• Ensure services are completed in a timely and professional manner.
• Assist with assessing the correct accrual and application of TOIL, recreation leave, sick leave and other leave, identifying and escalating any issues as they arise.
• Provide advice and training on the general operations of the team, branch and whole of practice, processes, procedures relating to legal secretarial work, finance, information technology and other corporate processes and functions.
• Utilise effective communication skills and problem solving skills to communicate and address any problems that may arise to resolve issues.
• Support the executive legal secretary to identify opportunities to adapt and change work processes and assist with the development of guidelines or effective methods to achieve consistently high secretarial and administrative standards within the team.
• Receive client feedback and address and implement service improvement activities.
• Assist with the recruitment, employment, training and induction of new secretarial support staff.
• Assist with the induction of new staff within the legal team, including the coordination of information technology, telecommuting needs, telephone requirements and personnel requirements.
• Model client service standards and Crown Law's values.
• Undertake other duties as required relating to the requirements of the operational area.
• Work collaboratively with Practice Management Branch personnel regarding team and whole of practice issues.
• Participate in, and maintain a proactive approach to Self Development.
• Where required, work across various teams and branches in Crown Law.

Applications to remain current for 12 months.

Job Ad Reference:  QLD/605362/24

Closing Date:  Friday, 6^th December 2024

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

This recruitment is for Multiple vacancies, full-time and part-time positions available.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 605362-24-Applicant-Information-Package (Word, 294KB)
  
  
  605362-24-Role Profile (Word, 335KB)