The Principal Information Management Officer plays a key role in DoJ’s Information Management (IM) Maturity Uplift Program, which aims to improve information maturity, transition from legacy systems (eDOCS) to modern Microsoft 365 platforms, uplift governance capability, and strengthen records management practices using RecordPoint.

You will use your expertise in information management, Microsoft 365, and data governance to guide business areas through improved practices, establish contemporary standards, and support DoJ’s transition to a modern information environment. You will help uplift IM maturity across the department through practical guidance, configuration, training, stakeholder engagement, and governance development.

Job details

Your key responsibilities:

This role requires you to lead key activities that focus on maturing information management capability across the department.

Microsoft 365 Design, Configuration & Governance:

• Design, implement, and optimise document libraries, metadata structures, taxonomies, and SharePoint/Teams workspaces.
• Create and maintain workflows, permissions, and access controls to ensure secure document collaboration.
• Configure permissions, security models, and access controls aligned with DoJ governance standards.
• Develop governance frameworks covering naming conventions, lifecycle management, information sharing, and versioning.

Document Management & Migration:

• Lead or support migration planning and execution from eDOCS and other legacy repositories to M365.
• Conduct metadata mapping, quality assurance, and data validation to ensure integrity and compliance.
• Identify risks, gaps, and opportunities during migration and provide remediation recommendations

Stakeholder Engagement & Governance:

• Develop, maintain and foster a commitment to quality customer service that you will demonstrate by providing advice on the development, design and operation of contemporary information management systems in DoJ with a focus on the M365 platform.
• Consult and participate in the development and implementation of policy, procedures, standards, information classification and labelling, user access controls, information sharing protocols and other necessary frameworks that will enable the effective operation of IM in DoJ.

Technical skills, abilities and cultural capability

• 5+ years of experience in Microsoft 365 (SharePoint, Teams, OneDrive) configuration and administration.
• Experience with document management systems such as eDOCS.
• Experience with cloud-based record management platforms such as RecordPoint.
• Detailed knowledge of current and emerging Information Management trends, standards and practices including content service platforms, use of Microsoft platform and collaboration tools and managing their impact on IM.
• Establishes and maintains co-operative working relationships with co-workers and stakeholders.
• Demonstrated ability to work with a diverse set of stakeholders to raise departmental-wide awareness and adoption of IM standards, that influence the implementation of platforms including case management systems, electronic workflows, electronic document and records management systems.
• Analyses information, problems, situations, practices or procedures to define the problem or objective.
• Works as part of a team and collaborates with colleagues, contributing to a work environment characterised by initiative, innovation and equity and positively support decision-making to ensure the Department is increasingly capable of achieving Government objectives.
• Contributes to workplace equity, diversity, respect and inclusion that enriches our culture of respect and inclusion.
• Perform other essential duties and tasks specific to the position as required.

Applications to remain current for 12 months.

Job Ad Reference: QLD/672214/25

Closing Date: Wednesday, 24th December 2025

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 672214 25 - Role Description (Word, 151KB)
  
  
  672214 25 - Applicant-Information-Package 2025 (Word, 359KB)