Join the vibrant team at Toowoomba North State School as our Administrative Officer (AAEP), where you'll be the friendly, organised force that keeps our school running smoothly every day.

We are seeking a dynamic, organised and enthusiastic Administrative Officer (AAEP) to become a vital member of our vibrant school community. This exciting role offers the opportunity to support high-quality learning by keeping our school running smoothly each and every day.

Join us in delivering excellence, supporting student success, and ensuring every day at Toowoomba North State School runs with purpose and positivity.

Make an impact. Support your community. Grow your career.

We'd love to welcome you to our team.

This position is being offered in a Permanent Part-Time capacity (0.69FTE), 50 hours per fortnight

Job details

About us:

Our school is one of the smaller schools in the city of Toowoomba that has a strong and enriched relationship with students, parents and the wider community. At Toowoomba North State School we value our personal approach to learning and strive for excellence. We encourage you to explore our website to learn more about our quality educational programs. We are extremely proud of our school, our students, our staff team and collectively, our achievements. Our vision statement is 'Nothing but the best'. 

Your opportunity:

As the first point of contact for students, families and staff, you'll bring a warm, professional presence to our front office. You'll enjoy variety in your day, from coordinating school administration and managing enrolments to supporting financial processes, scheduling, communication, and assisting staff across the school.

Working closely with the Principal and Business Manager, you will play a key role in maintaining efficient operations and ensuring our school remains a welcoming, inclusive and well-organised environment. If you thrive in a fast-paced setting, enjoy helping others, and have a keen eye for detail, this role is your chance to shine.

This position is ideal for someone who:

• Loves supporting people and building positive relationships
• Thrives on organisation, accuracy and proactive problem-solving
• Enjoys contributing to a collaborative, student-centred school culture
• Brings professionalism, initiative and a friendly, can-do attitude
• Wants to grow their skills and be part of a team that makes a real difference

Responsibilities:

• Provide reception and general administrative support, including phones, emails, mail, appointments and records.
• Provide executive support to the Principal, including calendar and meeting coordination.
• Manage student administration, including enrolments, attendance, records and parent communication.
• Support HR administration, including timesheets, leave, rosters and Blue Card processes.
• Manage Accounts Receivable, including student/external payments, receipting, banking and Centrepay.
• Process financial transactions, invoices, orders and OneSchool financial data.
• Prepare minutes, reports, newsletters, correspondence and school documents.
• Assist with facilities, maintenance, keys, equipment, stocktakes and school hire.
• Provide professional and empathetic customer service to students, families, staff and the community.

Please refer to the Role Description for a full list of responsibilities.

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 1-page written statement in response to the attached role description.
• Attach evidence of the mandatory requirements outlined in the attached role description 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Application Information Package (PDF, 285KB)
  Information Package for Applicants
  
  DSR700166_26P - Role Description (PDF, 287KB)
  Role Description