Health and Wellbeing Queensland is seeking a skilled Correspondence Officer to lead the coordination and quality assurance of executive correspondence, briefings and submissions in a fast-paced environment.

In this role, you will manage end-to-end workflow processes, review and quality assure high-level documentation, and provide advice on correspondence standards, records management and the use of Content Manager.

You will work closely with internal and external stakeholders to support timely, accurate and compliant materials for senior executives, coordinate the Estimates process, and identify opportunities to strengthen systems, capability and operational efficiency across the agency.

Job details

Health and Wellbeing Queensland (HWQld) is the state's prevention agency, committed to creating a healthier and fairer future for Queensland. Through our programs we're turning skills, will and resources into preventive health action and policy, to help improve the health and wellbeing of Queenslanders. Together we can make healthy happen.

At HWQld, we value each member of our team for their unique contributions and abilities. We are currently seeking a passionate individual to fill the role of Correspondence Officer and become an integral part of our community.

Your opportunity

As the Correspondence Officer you will be involved in:

• Implementing and coordinating the end-to-end workflow processes tailored to the needs of the business for incoming and outgoing executive correspondence, briefings, submissions and related documentation, including through the use of our records management system (Content Manager), to improve efficiencies, ensure priorities are appropriately assessed, and deadlines are met or negotiated.
• Reviewing and quality assuring ministerial, Cabinet, executive and other correspondence to ensure accuracy, appropriateness of content, presentation standards, and compliance with government, departmental, and organisational standards and guidelines.
• Leading the coordination, collation and finalisation of Estimates briefs, provide training and guidance to staff on agency Estimates processes, and prepare relevant resource materials to support the organisation and Chief Executive.

Your workplace

• Be part of our commitment to improving reconciliation and health equity with Aboriginal and Torres Strait Islander peoples by contributing towards our Reflect Reconciliation Action Plan.
• Help foster a workplace that embraces equity, diversity, and inclusivity.
• Get active with access to our complimentary wellness facilities including Pilates, Yoga, and Tennis. Or take a bike ride or run on the River Walk.
• Be involved in community events promoting Health and Wellbeing.
• Work flexibly in a way to better accommodate your lifestyle.

At HWQld, we strive to foster a culture where everyone is seen and heard as an individual. Welcome to a place where you're more than just a number - you're a valued member of our community!

Please share any additional support or accommodations you may need during the recruitment process to ensure you can fully showcase your abilities. This may include interpreting services, accommodations for physical requirements, or access to assistive technologies. We are committed to facilitating an inclusive and supportive recruitment experience for all applicants.

***APPLICANTS ARE REQUESTED TO APPLY ONLINE - scroll down and click the 'APPLY ONLINE' button***

Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format. Please do not upload zipped files.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below.

• HWQ706961 AO5 Correspondence Officer (44323) - RD (PDF, 260KB)
  Role Description
  
  HWQ Applicant Guide (PDF, 364KB)
  Application Kit