This is an ongoing casual pool process. Applications will be collated whenever vacancies arise, and a process will be run. You will be contacted if you are being considered for a position. Your application will remain current until 31 July 2023 and can be considered for multiple vacancies.

Job details

This is an outstanding opportunity for a legal administrator to take on a position delivering services to vulnerable and disadvantaged people.

In this diverse and challenging role you will help the lawyers with all administrative activities associated with a case file in the areas of Family, Crime and/or Civil law including preparation of correspondence and legal documents; keeping file notes; collecting personal information; preparing briefs; data entry; transcribing; searches and scheduling appointments. You will also prepare spreadsheets, maintain equipment and supplies, collect and distribute mail and pay accounts.

In this role you will:

• Manage administrative activities associated with a case file including opening, closing and archiving files; transcribing interviews; filing and service of documents; data entry and searches.
• Assist the lawyer prepare for matters including preparing correspondence, keeping detailed file notes, gathering personal information from clients, drafting affidavits and preparing summons/ subpoenas.
• Compile briefs for counsel including photocopying, indexing, typing instructions and collection of relevant police material from the police station or prosecutions.
• Act as the first point of contact and manage all incoming calls including providing legal information, referral advice and help clients prepare applications and legal documents.
• Assist lawyers prioritise daily tasks and maintain appointments and calendars including scheduling appointments with clients, interpreters, experts and other relevant stakeholders. Also make bookings for rooms, videoconferences, flights, accommodation and hire cars.
• Ensure appropriate grants of aid are allocated to files, process requests for grants or extensions of aid using e-lodge, pay accounts, generate cheques and prepare submissions to grants for expensive case requests.
• Obtain court lists, organise material, coordinate and direct clients at court. Help counsel at conferences and attend court to take and relay instructions as required.
• Assist with administrative activities including providing a secretariat function, preparing spreadsheets, maintaining equipment and supplies, mail, records management and other activities as directed.
• Actively participate in team planning and service improvement activities and comply with corporate responsibilities.
• Model the values of respect, quality and accountability.
• Maintain a high standard of practice through governance and risk management.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below.

• VRN 02-23 AO3 Litigation Support Officer Queensland wide Casual Pool Position Description (PDF, 309KB)
  Role Description
  
  Applying for a role at Legal Aid Queensland (PDF, 441KB)
  Application Kit