Maroochydore State School is seeking a temporary, full-time AO2 for Semester 2. The successful applicant will be a vibrant and engaging person who will be the face of our school when greeting current students, families and prospective enrolments. This person will be able to work as part of a motivated and active team to support the school. As we are a small school you will work closely with the Principal, Deputy Principal and AO3. A key part of this role is to assist in the production of processes to ensure consistency and transparency.

This is a temporary position for a period of 6 months, unless otherwise determined.

Job details

About our School
At Maroochydore State School, we are committed to ensuring every student is known, valued and supported to achieve their very best. We believe that high expectations, strong relationships and a consistent, high-quality curriculum are key to student success. Our focus is on creating a safe, inclusive and engaging learning environment where every child can thrive academically, socially and emotionally. We are a small school of 200 students. We have close relationships with students and families and celebrate our diversity.

Your Role

As the Administrative Officer you will contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine.

Responsibilities include, but are not limited to:

• Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
• Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.
• Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.
• Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.
• Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.

Interested? To Apply:  

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)  

• Attach a 1-page written statement in response to the attached role description.  

• Attach evidence of the mandatory requirements outlined in the attached role description  

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.  

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.  

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions. 

Documents

Before applying for this vacancy please ensure you read the documents below.

• NCR691245 - Role Description (PDF, 389KB)
  Role Description
  
  Applicant Information Package (PDF, 286KB)
  Information Package for Applicants