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Senior Executive Assistant - CIO


West End

The purpose of the Senior Executive Assistant is to support the Chief Information Office which consists of IT Planning, Applications and Innovation, IT Operations, Records, Right to Information and Information Privacy, and Administration and Fleet. This position is required to: • Provide high quality confidential administrative and executive support to the Senior Executive and committees associated with the Division. • Liaise with senior management, representatives of business units within the organisation and other government agencies to ensure the provision of high quality administrative support functions.

Job details

Position status Permanent
Position type Flexible full-time
Occupational group Administration
Classification AO5
Workplace Location Brisbane - South
Job ad reference QLD/QBCC11/19
Closing date 17-Feb-2019
Job duration Permanent Full-time
Contact person David Black
Contact details 3613 3322

Key outcomes/Accountabilities 

  • Coordinate the daily business of the Senior Executive by regularly reviewing diary, meeting, travel demands and budgets and identifying possible issues which may impact on the strategic activities of the Senior Executive.
  • Support division Directors with administrative requirements as needed.
  • Analyse enquiries and requests from internal and external stakeholders, determine and take appropriate action on behalf of the Senior Executive, including redirection of enquiries to appropriate personnel.
  • Maintain confidence and protect the professional integrity of the Senior Executive by keeping organisational and personal information confidential.
  • Communicate and liaise with Senior Executives from public and private organisations on a wide range of issues, respect confidentiality and maintain effective working relationships
  • Manage the flow of incoming/outgoing correspondence for the Senior Executive, prepare draft correspondence from the Senior Executive, whilst also being required at times to assist the whole of the organisation correspondence coordination or preparation of specific correspondence.
  • Coordinate documentation and processes to support the Division human resource administration, procurement administration, financial administration and reporting.
  • Coordinate meetings for the Senior Executive including attendees, organising pre-briefs where required and preparation of meeting minutes.
  • Coordinate regular division meetings, including rescheduling, preparation of meeting minutes, updating documents and maintaining division corporate calendar for relevant committees.
  • Provide historical reference by developing and utilising filing and retrieval systems and ensuring maintenance.
  • Continually review duties and operations to ensure optimal efficiency in the role. 

Candidate attributes

To determine your suitability for the role, you will be assessed on the following leadership and management behavioural competencies from the Queensland Public Service Workforce Capability Success Profile. The Success Profile used for this role is the: Workforce Capability Success Profile CategoryIndividual Contributor. 

Please refer to the Key outcomes/Accountabilities when addressing the criteria listed below, and provide examples where you have in your current or previous role: 

Vision:

  1. How the work you had undertaken aligned to organisational values by demonstrating the ability to provide high level administrative support, analyse issues, establish a course of action, adopt a proactive and solution focused attitude, and work with minimum direction.
  2. Demonstrated ability to be flexible to change, are resilient in times of uncertainty, and the ability to assist others in the change process.

Results:

  1. Focused on performance by understanding expectations, set priorities and ability to self-manage and meet deadlines. Reviewed progress of activities and have the ability to resolve any problems or inform Director of potential delays or issues which may impact others.
  2. Demonstrated ability to manage internal and external relationships by having sound interpersonal and negotiation skills, including a capacity to resolve issues and manage relationships with colleagues, clients and stakeholders in specific or inflexible timeframes; and the ability to manage the flow of people and business in a high pressure environment. Ability to develop correspondence as required.

Accountability:

  1. Committed to personal development and continuous self-improvement, and welcome opportunities to improve processes and procedures where possible.

Further information

Documents

Before applying for this vacancy please ensure you read the documents below.

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Licence
Creative Commons Attribution 3.0 Australia (CC BY 3.0)
Last updated
13 May 2014

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