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Senior Contracts and Systems Administrator


Brisbane

The Senior Contracts and Systems Administrator provides a supporting role to the Commercial Director and the broader Commercial Team and provides support with systems administration, process development, reporting of commercial matters across each work package and administrative support.

Job details

Position status Temporary
Position type Full-time
Occupational group Contract Management
Classification AO8
Workplace Location Brisbane Inner City
Job ad reference QLD/QLD/349397
Closing date 04-Aug-2020
Job duration 3 years
Contact person Ted Williams
Contact details Ted.Williams@crrda.org.au
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Key Responsibilities

• Issue incoming contract correspondence to the lead respondents, including the development of distribution matrices.
• Assist the Contract Managers in tracking incoming and outgoing correspondence between the Delivery Authority and the contractors in accordance with the relevant contract provisions.
• Preparation of regular dashboard reporting demonstrating key commercial / contractual statistics.
• Assist the Contract Managers in issuing correspondence to contractors and other stakeholders via the Document Management system.
• Maintenance of the TSD, RIS and ETCS correspondence registers, including the tracking of obligations under the relevant contract and development of contract calendars for these obligations.
• Assist the Contract Managers in drafting correspondence to contractors and other project stakeholders, including the collation of all relevant background material.
• Assist the Contract Managers with change management processes.
• Assist the Contract Managers in the ongoing management of other contract related registers (e.g. delegations, variations, change management etc.).
• Administration of the Affinitext intelligent document system.
• Management of shared mail inboxes.
• Development and management of a commercial library, including the collation of precedent templates for use by the Commercial Team.
• Preparation of commercial process and workflow procedures and process flowcharts.
• Training the Commercial Team and broader members of the Delivery Authority in the use and application of the systems used to facilitate contract management (as it relates to the commercial function).
• Provide high level executive and administrative support and advice to the Commercial Director and the broader team, including diary management, planning and reporting processes, procurement, and assisting with workload fluctuations.
• Coordinate the daily business of the Commercial Director by regularly reviewing diary, meeting, travel demands and budgets and identifying possible issues which may impact on the strategic activities of the Commercial Director.
• Develop and maintain effective administrative systems to manage the General Commercial Director‘s workload and priorities.
• Manage and maintain all correspondence and critical information received through the Office of the Commercial Director, maintaining efficiency and confidentiality. Register, track and file all incoming and outgoing correspondence as required.
• Coordinate regular team meetings, preparation of meeting minutes and updating documents.
• Perform any other task as requested by the Commercial Director or broader Commercial Team.
The duties listed above are indicative duties and not intended to be comprehensive. Duties may vary from time to time. You may be required to perform a range of tasks that are outside your main list of duties, but are within the limits of your skill, competency and training, or are incidental and peripheral to your main duties.

Further information

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Documents

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Creative Commons Attribution 3.0 Australia (CC BY 3.0)
Last updated
13 May 2014

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