We are looking for an experienced Executive Support Officer.

Job details

As an Executive Support Officer you will:

• Manage executive diaries and coordinate documents and meeting papers to a high standard, ensuring they are accurate, fit for purpose and delivered within agreed timeframes.
• Provide meeting support by helping draft agendas, recording actions and decisions, and tracking outstanding items on behalf of the CIO.
• Monitor and manage executive and shared mailboxes, triaging and allocating correspondence appropriately.
• Register correspondence in tracking systems such as MinCor and maintain accurate records.
• Prepare written content that is complete, accurate and aligned with required style guides, writing protocols and departmental standards.
• Handle confidential and sensitive information in accordance with policy and security requirements.
• Build and maintain effective working relationships with Information Services Leadership Team, senior executives and their support staff across the department, providing timely and appropriate advice when required.
• Exercise sound judgement and initiative by identifying issues early, proposing solutions and supporting continuous improvement of administrative processes.
• Provide administrative support to the Office of the CIO, including coordination of tasks, logistics and general office functions.
• Undertake additional duties as required to support operational needs and priorities of the Office of the CIO.

Role specific/technical skills

• Ability to provide high quality advice, assistance, and confidential executive support to the CIO and Manager.
• A strong service focus, have excellent communication skills, be highly motivated and focused on tracking and delivering on outcomes.
• Prioritises and completes work on multiple tasks simultaneously.
• Performs well in a fast-paced environment with frequent interruptions and changes in priorities.
• Completes workload within established timeframes and adjusts priorities quickly as circumstances dictate.
• Works independently and follows through on assignments with minimal direction.
• Maintains an optimistic outlook and fosters a workplace culture where all individuals share a personal responsibility for promoting the physical and psychological health and safety of others.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 691427-26-Role Description (Word, 212KB)
  Role Description
  
  691427-26-Candidate Information Package (Word, 415KB)
  Information Package for Applicants