Skip links and keyboard navigation

Job search

Project Coordinator, Exhibitions Management


This position works with the Exhibitions Manager to coordinate and project manage exhibitions at the Queensland Arty Gallery | Gallery of Modern Art including incoming and internally generated touring exhibitions. The position works with the Exhibitions Manager to develop and coordinate exhibition schedules as well as develop, monitor and implement budgets, develop and negotiate contracts and produce high level reports and correspondence.

Job details

Position status Permanent
Position type Flexible full-time
Occupational group Arts/Culture/Heritage
Classification PO4
Workplace Location Brisbane Inner City
Job ad reference QLD/QAG281356
Closing date 17-Jul-2018
Job duration
Contact person Kate Mathers
Contact details 3840 7014


  • Work closely with the Exhibitions Manager and key stakeholders to coordinate exhibitions and displays across the Gallery's two sites, including developing the Gallery's exhibition schedule, applying project management skills and liaising with national and international organising institutions, exhibition organising bodies, artists and senior staff.
  • Work closely with the Exhibitions Manager and other departments to coordinate touring exhibitions nationally and internationally including long range exhibition planning and scoping.
  • Negotiate, coordinate and develop exhibition-related contracts, including with artists, guest curators, organising institutions and participating venues, and ensure that contractual obligations are met. Develop applications for exhibition indemnity and other relevant programs, as required.
  • Work closely with the Exhibitions Manager and other senior staff to develop, implement and monitor exhibition budgets and provide analysis and problem solving related to budget outcomes, as well as coordinate budgets for grant applications and reporting.  Preparing budget reports and long term forecasts for the long range exhibition program.
  • Coordinate and prepare various documents, including the Gallery's exhibition information resources, project timelines; exhibition-related correspondence; exhibition reports for organising institutions; reports for Executive Management and Trustees; and responses to exhibition-related proposals and inquiries from national and international institutions, artists and members of the public.
  • Coordinate, participate in or lead exhibition project meetings, including coordinating meeting agendas and minutes.
  • Participate or lead multidisciplinary project teams.

Applications will remain current for up to 12 months after the closing date where identical vacancies may become available in this time. 

***APPLICANTS ARE REQUESTED TO APPLY ONLINE – scroll down and click the ‘APPLY ONLINE' button***

Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format.  Please do not upload zipped files.



Further information

Applicants must download the attached role description for further information about this position; and carefully follow instructions for submitting an application.


Before applying for this vacancy please ensure you read the documents below.

Job search

  1. Please use * for wildcard searches.

  2. Hold down the control (Ctrl) button and use your computer mouse to select multiple options (View Location Map)

  3. Hold down the control (Ctrl) button and use your computer mouse to select multiple options
  4. Salary (yearly) Leave blank if you are searching for casual jobs
  5. Total Remuneration Only used for Senior Medical or Executive positions

Need help? Contact us

If you have any questions about your account or accessing this website, please contact our helpdesk.

Graduate portal

This recruitment portal is your gateway to a wide range of graduate program positions on offer in the Queensland Government.

Visit the Queensland Graduate Portal

( )
Creative Commons Attribution 3.0 Australia (CC BY 3.0)
Last updated
13 May 2014

Page feedback

  1. How satisfied are you with your experience today? *