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Executive Assistant
Agri-Business and Policy; Agriculture; Brisbane City
As our Executive Assistant, you will:
• Provide high level, confidential secretarial and support functions, including diary management, to the Executive.
• Maintain the highest level of confidentiality while monitoring the emails of the Executive.
• Organise meetings with staff at all levels within the Department, with other public sector agencies, as well as with external organisations and stakeholders.
• Ensure the Executive is prepared for meetings including liaising with relevant staff and stakeholders to ensure supporting papers are available.
• Contribute to a high performing work environment by working flexibly, collaborating effectively, and sharing knowledge across the business group as a valued team member of Agriculture’s corporate support staff.
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Job details
| Position status | Fixed Term Temporary |
|---|---|
| Position type | Full-time |
| Occupational group | Administration |
| Classification | AO4 |
| Workplace Location | Brisbane Inner City |
| Job ad reference | QLD/594096/24 |
| Closing date | 11-Oct-2024 |
| Job duration | Until 25 September 2025 with possible extension |
| Contact person | Letitia Nystrom |
| Contact details | Phone: 07 3096 6116 Access the National Relay Service |
About the role
As our Executive Assistant, you will:
• Provide high level, confidential secretarial and support functions, including diary management, to the Executive.
• Maintain the highest level of confidentiality while monitoring the emails of the Executive. This includes ensuring urgent requests are progressed as a priority, items requiring on-forwarding are distributed appropriately, and emails are responded to in a timely manner.
• Organise meetings with staff at all levels within the Department, with other public sector agencies, as well as with external organisations and stakeholders.
• Ensure the Executive is prepared for meetings including liaising with relevant staff and stakeholders to ensure supporting papers are available.
• Progress the flow of documentation (including correspondence), including following up on outstanding items.
• Coordinate travel and accommodation arrangements.
• Maintain effective time management practices.
• Coordinate purchasing requirements as required.
• Reconcile corporate card expenses using ExpenseMe Pro.
• Prepare travel claims using TEMS ExpenseMe Pro.
• Use discretion, autonomously redirect and respond to matters within defined boundaries.
• Support a positive culture within the office utilising strong interpersonal communication to enable the delivery of effective and timely executive support.
• Work flexibly across the broader Agriculture business group corporate support team to support the needs of the business group as required.
What we are looking for
We are seeking the best suited candidate for the role. We will achieve this by:
• assessing your eligibility and suitability to fulfill the role requirements (including, where relevant, the way you carried out previous roles)
• evaluating your potential contributions to the department and how your involvement would uphold our commitment to equity, diversity, respect, and inclusion.
Why work for us
Learn why our people choose DAF and more importantly why they stay.
• Work with passion and purpose
• Have a tangible impact, for today and tomorrow
• Enjoy interesting, diverse work
• Follow your path wherever it leads
• Get the flexibility and support you need to thrive
• Be part of our one, diverse DAF
Find purpose you feel, impact you see and a legacy you bring to life.
Applications to remain current for 12 months.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
Please ensure you download all attachments and follow the instructions on how to apply.
Documents
Before applying for this vacancy please ensure you read the documents below.
