****CONTINUOUS APPLICANT POOL***

The Administrative Officer will deliver efficient and effective administrative and clerical support for the centre and supports the centre’s day to day operations.

This position is required to work as part of an overall administration support team for the centre.

Job details

In this role you will:

Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings

Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence

Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computers

Answer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency Manage mail and mail register

Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies

Process human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentation

Perform opening and closing procedure

Conduct banking as required

Maintain filing and recording system ensuring the confidentiality of all documentation handled

Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies

Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current

Undertake archiving of files and records in accordance with legislative requirements

The essential requirements for this role are:

Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office software

Planning and organising abilities to ensure tasks are completed within the required deadlines and in accordance with all relevant policies and procedures

Problem solving skills with the ability to apply a range of problem solving strategies and show initiative in identifying and solving problems both independently and as a team member

Communication skills as demonstrated through the ability to listen, understand and speak clearly to a wide range of audiences. Written skills with the ability to summarise information and data

Applications to remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

****12 Month Continuous Applicant Pool***

Documents

Before applying for this vacancy please ensure you read the documents below.

• 462904 22 - Role Description (PDF, 5.01MB)
  
  
  462904 22 - Applicant Guide (PDF, 539KB)