The Administrative Officer will deliver efficient and effective administrative and clerical support for the centre and supports the centre’s day to day operations. This position is required to work as part of an overall administration support team for the centre.

Job details

In this role you will:

• Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings;
• Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence;
• Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computers;
• Answer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency;
• Manage mail and mail register;
• Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies;
• Process human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentation;
• Perform opening and closing procedure;
• Conduct banking as required;
• Maintain filing and recording system ensuring the confidentiality of all documentation handled;
• Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies;
• Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current;
• Undertake archiving of files and records in accordance with legislative requirements.

Vaccination Requirement (Mandatory)

• It is an essential requirement of this position that the successful applicant is fully vaccinated for COVID-19.
• The successful applicant will be required to provide evidence of their COVID-19 vaccination status as a pre-condition of appointment.

Applicants shortlisted for interview will be requested to provide acceptable evidence of vaccination prior to interview. Acceptable evidence of vaccination includes a copy of the employee's COVID-19 digital certificate from My Gov, or a copy of the applicant's immunisation history statement from the Australian Immunisation Register.

Applications to remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 486081-23-QCS-Applicant-Information-Pack (PDF, 522KB)
  
  
  486081-23-Role Profile (PDF, 317KB)