Townsville Hospital and Health Service is the public healthcare provider for more than 250,000 people across a geographic area of 150,000km², delivering a comprehensive range of services across 21 facilities, from primary care in regional locations to highly specialised care at the main hospital.

Townsville University Hospital, located adjacent to one of Queensland’s leading tertiary institutions, James Cook University, is the largest tertiary hospital in northern Australia, providing specialist referral services for 700,000 people living from Mackay, to the Torres Strait, to the Northern Territory border.

We are planning and innovating for the future, advancing healthcare through impactful research, training tomorrow’s health sector workforce.

Job details

The Townsville Hospital and Health Service vision is world-class healthcare for northern Queensland.

Our purpose is `great care every day'.

About your opportunity:

Permanent full-time position available 

The Executive Coordinator will provide quality administrative and secretarial support to the Rural Hospitals Service Group Executive team.

Role Responsibilities: 

• Provide confidential executive and secretarial support ensuring professional and efficient services are provided to the Service Group Director and Medical Director.
• Production of high-quality documents and records, enquiry screening and diary management including the timely provision of necessary records and documentation required by the Service Group Director and Medical Director.
• Arrange and maintain a diary of meetings and appointments for the Service Group Director and Medical Director and research and collate information, as necessary.
• Examine, evaluate and prioritise correspondence and papers for the Service Group Director and Medical Director's attention, schedule the Service Group Director and Medical Director's commitments and prepare correspondence.
• Draft quality written correspondence and presentations using enterprise systems in an efficient and timely manner practicing effective time management skills by prioritising workflow to ensure strict timeframes are met.
• Act as intermediary between the Service Group Director and Medical Director and others, dealing with inquiries on a wide range of topics. Exercise judgement when necessary to solve immediate problems in situations where precedents have not been set and procedures not defined using discretion and sound judgement.
• Maintain an effective records management system by ensuring documentation for filing is appropriately provided to officer maintaining the Executive Filing System in accordance with Queensland Health Policy.
• Coordinate meetings, produce and distribute agendas and minutes as required.
• Use effective communication and interpersonal skills to build and maintain effective working relationships with stakeholders.
• Arrange travel, accommodation, car hire/transfers for the Service Group Director, Medical Director and other external stakeholders as requested.
• Actively participate in a working environment supporting quality human resource management practices including employment equity, anti-discrimination, occupational health and safety, and ethical behaviour.

Generous remuneration package value up to $110,852 p.a. comprising:

• Salary range of $3380.20 to $3724.00 p.f. (AO4)
• 4 weeks annual leave with 17.5% loading
• 12.75% employer contribution to superannuation.
• Other employment benefits may include: professional development, salary sacrificing options, shift and locality allowances, employee wellness and assistance programs, and access to corporate discounts.

Candidate Requirements: 

• While not mandatory, a relevant qualification would be well regarded, e.g. Certificate III - Business Administration.
• Probation period may apply.
• Pre-employment checks will be conducted.

Please refer to the Role Description for further details.

Why make the change?

Appreciate the change of pace as you immerse yourself in a tropical North Queensland lifestyle.

Discover Townsville!

Interested..?

Contact: Ann Marie Mallett on 07 4433 3970.

Applications close: Sunday 12 May 2024.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below.

• QH Applicant Information Kit (PDF, 953KB)
  Information Package for Applicants
  
  Info Sheet_Document Preparation-new candidates-6.10.23 (PDF, 69KB)
  Information Package for Applicants
  
  AO4 Executive Coordinator RSG 30476189 (Word, 432KB)
  Role Description