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Executive Assistant
Brisbane, QLD 4000
As Executive Assistant, you will provide high level support to one of our executive leaders by managing complex schedules, coordinating meetings, and handling correspondence. You will oversee daily operations, prepare agendas and minutes, liaise with internal and external stakeholders, and maintain confidentiality. The role requires strong organisational skills, attention to detail, and the ability to adapt in a fast paced environment.
Job details
| Position status | Fixed Term Temporary |
|---|---|
| Position type | Flexible full-time |
| Occupational group | Administration |
| Classification | AO6 |
| Workplace Location | Brisbane Inner City |
| Job ad reference | QLD/49856B |
| Closing date | 16-Nov-2025 |
| Job duration | 2 years with possible extension |
| Contact person | Cross River Rail Careers Team |
| Contact details | careers@crrda.org.au Access the National Relay Service |
Cross River Rail Delivery Authority (CRRDA)…Your chance to work with the best!
The Cross River Rail Delivery Authority is building a new 10.2km rail line that includes 5.9km of twin tunnels running under the Brisbane River and CBD; with four new underground stations at Boggo Road, Woolloongabba, Albert Street and Roma Street.
Once complete, it will provide trains with a much-needed alternative rail path through the core of the current SEQ Rail network, unlocking a bottleneck and allowing more trains to run more often across the whole of South East Queensland.
The Cross River Rail Delivery Authority is also delivering multiple supporting projects and activities in conjunction with Department of Transport and Main Road. These include accessibility rebuilds for eight surface stations, construction of three new stations on the Gold Coast; upgrades for stabling yards; track works and surface rail enhancements; and the introduction of a new ETCS digital signalling system.
About the Role
This role provides high-level administrative and coordination support to ensure smooth operations for an executive leader. Duties include managing complex schedules, coordinating meetings and events, preparing and distributing briefing materials, maintaining action registers, overseeing document control, managing correspondence, supporting governance processes, and liaising with stakeholders to enable effective decision-making.
You will also oversee daily office operations to ensure an organised, efficient environment, and work with facilities, IT, and other teams to address office needs, system access, and logistics.
This opportunity is a 2-year fixed term contract with possible extension.
Key Responsibilities:
- Provide high-level executive support to ensure smooth daily operations.
- Oversee office operations for an organised, efficient environment.
- Manage complex schedules, meetings, events, and travel.
- Support meetings: schedule, prepare agendas, take minutes, and track actions.
- Prepare and distribute briefing notes, reports, presentations, and documents.
- Manage email inboxes, flagging urgent items and supporting communication.
- Maintain organised systems for records and team information.
- Liaise with internal and external stakeholders professionally.
- Review and escalate correspondence and briefings as needed.
- Assist with events, workshops, and ad-hoc research to support executive decisions.
About You:
- Extensive experience as an Executive Assistant in complex, fast-paced settings, with a strong grasp of organisational goals, stakeholders, policies, and processes.
- Skilled in managing day-to-day office operations to keep the office organised and efficient.
- Exceptional organisational and time-management skills, able to handle shifting deadlines and urgent tasks.
- Strong relationship-building skills, able to influence and negotiate with stakeholders.
- Proactive and solutions-focused, anticipating needs and addressing challenges independently.
- Highly proficient in correspondence, document preparation, and administrative systems, with strong attention to detail.
- Experience in QLD government or large infrastructure projects is highly regarded.
Why work with CRRDA?
On Cross River Rail you will not only work with the best but become your best. And as we enter a new phase of delivery, our project offers a rare career opportunity for top tier professionals to have played their part on something that is genuinely city shaping and transformative.
Our people are supported with flexible work options, career development through the Australian Institute of Management, salary packaging and access to world class employee assistance provider Telus Health.
At Cross River Rail we are an equal opportunity employer and strive to build balanced teams from all walks of life.
How To Apply
Please submit your Resume by clicking on the apply link before the closing date of 16th November 2025.
Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all Cross River Rail Delivery Authority vacancies.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
Documents
Before applying for this vacancy please ensure you read the documents below.
