Prepare discharge documentation relating to any trust monies held, including travel arrangements for prisoners
Undertake procurement and financial processing. Support stock control functions (MYOB)
Perform data entry and enquiry functions on database programs. Examine incoming correspondence to determine action
Distribute and register incoming and outgoing correspondence. Book travel including accommodation, car hire and flights
Undertake general administrative duties as requested supporting management including diary management, organising meeting rooms and teleconferences, minute taking, word processing and spreadsheets, answering telephone enquiries, photocopying
Provide advice on general administration aspects of the area operations. Designate cost codes and arrange approval of invoices
Liaise with officers at all levels within both public and private sectors

Job details

• Communication skills as demonstrated through the ability to listen, understand and speak clearly to a wide range of audiences.
• Written skills with the ability to summarise information and data.
• Proven administrative skills.
• Ability to apply and understand departmental policies and procedures.
• Planning & Organising abilities to ensure tasks are completed within the required deadlines and in accordance with all relevant policies and procedures.
• Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office software.
• Ability to acquire knowledge of relevant acts and regulations.
• Ability to use judgment and discretion with confidential information.
• Decision making and reasoning involve gathering information, evaluating a variety of solutions, and selecting the best option, working ethically, working under pressure and demonstrating resilience.
• Teamwork skills with the ability to work without supervision and as part of the broader team. In addition, demonstrated ability to collaborate and contribute to team results.
• Well-developed written and verbal communication skills with a focus on providing strong customer service.

Applications to remain current for 12 months.

Job Ad Reference: QLD/586823/24

Closing Date: Monday, 9th September 2024

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Two positions available - 1 x permanent and 1 x temporary

Documents

Before applying for this vacancy please ensure you read the documents below.

• 586823 24 - Role Description (PDF, 4.97MB)
  
  
  586823 24 - Applicant Guide (PDF, 322KB)