In the dynamic environment of the Office of the Deputy Director-General (Corporate), the Assistant Adviser (Correspondence) plays a pivotal role. Your primary duties involve the examination and facilitation of the office's divisional correspondence. This position not only requires agility but also a commitment to supporting the delivery of prompt and professional executive services. This encompasses handling enquiries, overseeing correspondence, and coordinating briefing materials, along with assisting business areas in the Corporate Division.

Job details

Role Responsibilities:

• Manage the progress of executive and ministerial correspondence and briefing notes (including DocTrak, PPQs, QoNs, Estimates and Cabinet matters) to ensure delivery within required timeframes.
• Review all correspondence to ensure accuracy of content, standard of presentation and compatibility with departmental and governmental requirements.
• Provide assistance, training and induction to new and existing DocTrak and DMS system users within the division.
• Provide support and advice to divisional staff on document tracking systems and the preparation of correspondence in line with predetermined standards and protocols.
• Support the development and implementation of changes to systems and procedures that improve the development and passage of correspondence.

What are we looking for?

Please ensure you highlight your skills in the below areas through your application

• Previous correspondence experience (including the use of Doctrak)
• Strong written and verbal communication skills.
• Ability to prioritise tasks and manage time effectively.
• Ability to liaise and communicate confidently with a diverse range of stakeholders.

Due to this role having access to sensitive data, a criminal history check will be undertaken prior to appointment to the role.

Benefits of working for TMR:

• Visible impact in communities and contribute to making Queensland a better place to live.
• Flexible working options that encourage a healthy work-life balance.
• We invest in individual career pathways and development plans.
• We offer competitive superannuation and salary sacrificing options.

Applications to remain current for 12 months.
Job Ad Reference: QLD/600587/24
Closing Date: Tuesday, 12 November 2024

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• applicant guide (PDF, 306KB)
  
  
  600587 24 Role Description (Word, 514KB)