We are seeking an experienced professional to provide high-quality, confidential administrative and executive support to the Senior Executive and committees within the Division. This role also involves liaising with senior management, business units across the organisation, and other government agencies to ensure the effective delivery of administrative support functions.

Job details

This role can be performed from a regional location and the successful candidate will have the option to engage in a work from home arrangement that suits the Division under an approved Flexible Work Arrangement.

Key Outcomes and Accountabilities  

The aim of this role is to:

• Coordinate the daily business of the Senior Executive by regularly reviewing diary, meeting, travel demands and budgets and identifying possible issues which may impact on the strategic activities of the Senior Executive.
• Support division Directors with administrative requirements as needed.
• Analyse enquiries and requests from internal and external stakeholders, determine and take appropriate action on behalf of the Senior Executive, including redirection of enquiries to appropriate personnel.

Candidate Attributes

1. Demonstrated ability to provide high-level administrative support, analyse issues, establish a course of action, adopt a proactive and solution focused attitude, and work with minimum direction.
2. Demonstrated ability to be flexible to change, are resilient in times of uncertainty, and the ability to assist others in the change process.
3. Focused on performance by understanding expectations, set priorities and ability to self-manage and meet deadlines. Reviewed progress of activities and have the ability to resolve any problems or inform the Director of potential delays or issues which may impact others.
4. Demonstrated ability to manage internal and external relationships by having sound interpersonal and negotiation skills, including a capacity to resolve issues and manage relationships with colleagues, clients and stakeholders in specific or inflexible timeframes; and the ability to manage the flow of people and business in a high-pressure environment. Ability to develop correspondence as required.
5. Committed to personal development and continuous self-improvement, and welcome opportunities to improve processes and procedures where possible.

Please refer to the attached position description for additional key outcomes, accountabilities and candidate attributes. 

How do I apply?

Before you submit your application please read the attached applicant information document noting in particular that QBCC cannot employ anyone who is on a visa. 

Please submit:

• Your resume and include the names and contact details of two referees who have a thorough knowledge of your work performance and conduct, it is preferable to include your current and previous supervisor.
• A cover letter (maximum of two pages) telling us why you are interested in this role and how your skills, knowledge and experience complement this role. This should not be a repeat of your resume but rather your opportunity to tell us how you meet the required competencies.

Referee Checks

It is recommended you seek approval when nominating a person as a referee. Referees should have a thorough knowledge of your work performance and conduct, and it is preferable to include your current/ immediate past supervisor.

By providing the names and contact details of your referee/s you consent for these people to be contacted by the selection panel. If you do not wish the panel to contact your referees without your permission, please make this clear on your resume.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Unsolicited resumes from recruitment agencies will not be accepted.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 2025 - QBCC Information for Applicants (PDF, 986KB)
  
  
  QBCC - AO5 - Senior Executive Assistant - Digital and Information PD (PDF, 609KB)