Are you a reliable, organised and proactive professional with a passion for keeping things running smoothly behind the scenes?

We are looking for a skilled Administration Officer to join the Office of the Deputy Director-General (ODDG) within the Office of Industrial Relations (OIR). In this fast-paced, high-trust role, you’ll work closely with the Executive Officer and Principal Executive Officer to ensure the seamless flow of business, communication, and executive support.

This is your chance to be at the heart of executive operations, contributing to the delivery of meaningful outcomes for Queensland’s workforce.

Job details

Are you a reliable, organised and proactive professional with a passion for keeping things running smoothly behind the scenes?

We are looking for a skilled Administration Officer to join the Office of the Deputy Director-General (ODDG) within the Office of Industrial Relations (OIR). In this fast-paced, high-trust role, you'll work closely with the Executive Officer and Principal Executive Officer to ensure the seamless flow of business, communication, and executive support.

This is your chance to be at the heart of executive operations, contributing to the delivery of meaningful outcomes for Queensland's workforce.

Your Role at a Glance

You'll play a key role in ensuring that the ODDG office operates efficiently and effectively, taking the lead on administrative processes, governance coordination, and executive meeting preparation.

Key responsibilities include:

• Supporting the Executive Officer in managing the DDG's workflow, monitoring key issues, and handling confidential matters with professionalism and discretion.
• Preparing and managing high-level documentation, agendas, and minutes for executive meetings.
• Assisting with the coordination of government business and correspondence for OIR.
• Fostering collaborative partnerships across OIR to support service delivery and shared goals.
• Driving continuous improvement by reviewing and refining systems and processes.
• Providing overflow support across the team during peak periods.

What You'll Bring

We're seeking someone who's confident, proactive, and dependable—ready to own the detail and support the big picture.

You will demonstrate:

• Strong organisational and time management skills, with the ability to prioritise and work independently.
• Experience handling sensitive information and acting with discretion and integrity.
• Excellent written and verbal communication skills.
• Ability to build effective working relationships and collaborate with people at all levels.
• A flexible, solutions-focused mindset in a fast-moving and changing environment.

Why Work With Us?

At OIR, we champion safety, fairness and productivity in Queensland's workplaces. We are committed to equity, diversity, and inclusion—and we foster a culture where you can grow, feel valued, and make a difference every day.

How to Apply

Apply online via SmartJobs.qld.gov.au with:

• Your current resume (include contact details for at least one referee familiar with your recent work).
• A short statement (up to two pages) outlining how your experience and capabilities align with this role.

Need adjustments to participate in the recruitment process? Contact the person listed in the job ad or phone OIR Human Resources on (07) 3406 9943.

Make an impact by keeping leadership on track—apply now to help deliver outcomes that matter.

Applications to remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 636068-25-Role Profile (Word, 388KB)
  
  
  636068-25-Applicant Information Guide (PDF, 223KB)