Job search
Executive Assistant ED Support
Industry and Infrastructure Development; Coordinator General; Brisbane City
As Executive Assistant you will be responsible for providing high-level secretarial and executive support to two Executive Directors within the Industry and Infrastructure Development Division, including diary management, organising meetings, conferences and events. You will work with the Coordinator-General’s office and other executive assistants in undertaking the role. Organisation and flexibility will be key skills as will the ability to operate in a calm manner in a fastpaced and busy team environment.
Job details
| Position status | Fixed Term Temporary |
|---|---|
| Position type | Flexible full-time |
| Occupational group | Administration |
| Classification | AO4 |
| Workplace Location | Brisbane Inner City |
| Job ad reference | QLD/637737/25 |
| Closing date | 02-Jun-2025 |
| Job duration | 8 months - 19/05/2025 - 2/01/2026 with poss ext |
| Contact person | Alyssa Cameron |
| Contact details | Phone: 0477 746 207 Access the National Relay Service |
• Provide confidential secretarial and executive support to two Executive Directors in a fast-paced and sensitive working environment, including the management of the Executive Directors' appointment diaries and overseeing the organisation of meetings, conferences and events.
• Consult and negotiate with executive management and other senior officers to resolve any matters as requested by the Executive Directors, including the resolution of administrative tasks and issues.
• Maintain effective working relationships with the offices of senior executives and external clients and form an effective partnership with the Coordinator-General's office, Business Support Unit and the wider support network, to assist in corporate matters, including correspondence, HR, procurement, and finance activities.
• Develop and maintain effective business systems and processes including managing the information flow within the division and between the IID Division and the department.
• Review confidential reports and executive correspondence.
• Actively participate in and support the development and implementation of divisional projects.
• Organise executive travel arrangements including the planning of itineraries, travel bookings, accommodation, and preparation of expense claims.
Applications to remain current for 12 months.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
Please ensure you download all attachments and follow the instructions on how to apply.
Documents
Before applying for this vacancy please ensure you read the documents below.
