We’re looking for a skilled and motivated professional to provide high-quality secretariat services to the QBC Board, its Committees, and related governance bodies. As Executive Officer, you’ll play a key role in delivering expert advisory and administrative support, ensuring smooth operations and strong governance frameworks. Reporting to the Company Secretary, you’ll be central to facilitating effective meetings, documentation, and compliance processes across all Secretariat Boards. If you have a keen eye for detail, strong governance knowledge, and a passion for supporting executive-level decision-making, this is your opportunity to make a meaningful impact.

Job details

The position is based in Brisbane, and the successful candidate will have the option to work from home under an approved Flexible Work Arrangement.

Key Outcomes and Accountabilities 

• Provide high-level executive, secretariat and administrative support to governance bodies and Secretariat Boards.
• Coordinate all aspects of QBC Board meetings and events, regional outreach visits and visit programs, and intra-State travel.
• Coordinate correspondence and draft replies for consideration by Board, Committee or Council members.
• Provide high-level advice and assistance on good governance and meeting procedure to assist the presiding officer at meetings to perform their duties.

Candidate Attributes 

• Demonstrable knowledge of good governance practices and previous experience implementing such practices through the provision of secretariat services to a Board or senior executive group.
• Experience in taking notes, drafting comprehensive and concise minutes, and electronic record keeping and retrieval in accordance with government requirements. 
• The ability to plan, manage workloads independently and engage confidently with a range of internal and external stakeholders to meet targets and deliver outcomes. 
• Effective time and project management skills and the ability to delegate and explain tasks appropriately in a collaborative team environment. 

Please refer to the Position Description for a full list of Key Outcomes and Accountabilites and Candidate Attributes. 

How to apply

Before you submit your application please read the attached applicant information document noting in particular that QBCC cannot employ anyone who is on a VISA. 

Applicants are required to apply via Smartjobs only, applications submitted via other sources will not be accepted.

A brief cover letter (maximum 2 pages) telling us why you are interested in this role and how your skills, knowledge and experience complement this role. 

Why join us? 

We offer a range of benefits, including a generous 12.75% superannuation contribution, with the option to salary sacrifice personal superannuation contributions. You'll have access to our Employee Assistance Program (EAP) and Galang Place for free. Additionally, we support skill development through our study and research assistance scheme.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Unsolicited resumes from recruitment agencies will not be accepted. By providing the names and contact details of your referee/s you consent for these people to be contacted by the selection panel.

Documents

Before applying for this vacancy please ensure you read the documents below.

• AO6 Executive Officer (Office of the Company Secretary) PD (PDF, 680KB)
  Role Description
  
  QBCC Information for Applicants - May 2025 (PDF, 1.03MB)
  Information Package for Applicants