As the Senior Executive Officer, you contribute to the Office of the Director-General team by providing a high-standard of executive support to the department’s Director- General, focused primarily on diary and inbox support and management, meeting preparation, travel and event management, and other projects as required. This is your opportunity to work closely with the Director-General and other senior executives in a complex, fast-paced environment.

Job details

Your contribution and key responsibilities:
• Provide confidential secretarial and executive support to the Director-General in a fast-paced, sensitive environment.
• Manage the Director-General's diary, ensuring effective time management and punctual attendance at meetings.
• Monitor and manage the Director-General's inbox to address urgent matters promptly and ensure proper filing.
• Liaise with senior management to provide timely and accurate information, including meeting briefs.
• Coordinate meetings and events for the Director-General in collaboration with senior executives, Ministerial staff, and external stakeholders.
• Build and maintain effective relationships with the Minister's office, other Queensland Government executives, and industry leaders.
• Handle phone calls, enquiries, and requests with professionalism.
• Arrange and manage all travel requirements, including itineraries, bookings, and expense reconciliation.
• Maintain effective information management systems for the Director-General.
• Undertake assigned projects and provide research support as needed.
• Collaborate with the Office of the Director-General team to ensure efficient operations and provide support to colleagues when required
• Uphold high standards of diplomacy, discretion, integrity, and confidentiality.

What we are looking for:
• Detailed knowledge, understanding and experience in the delivery of high-quality, professional executive support to senior executive in a high profile environment
• Demonstrated highly developed communication, negotiation, and collaboration skills
• Demonstrated problem solving skills and ability to think ahead
• Experience in working under pressure with the ability to maintain a professional and calm approach to problem solving
• Exceptional time management and task prioritisation skills
• An individual who works well both independently and within a high- functioning team
• Positivity, discretion and confidentiality

Applications will remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 640075 25 Role Description (Word, 297KB)
  Role Description