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Executive Assistant
Games Infrastructure (Venues and Villages), Infrastructure and Regional Strategy, Brisbane City
We’re seeking three Executive Assistants (AO4) to support senior leaders in the Games Infrastructure (Venues and Villages) division. You’ll provide high-level executive support including diary management, meeting coordination, and travel arrangements in a fast-paced, collaborative environment. Bring strengths in organisation, communication, strategic thinking, and accountability. Be part of a passionate team delivering infrastructure for the Brisbane 2032 Olympic and Paralympic Games and beyond.
Job details
| Position status | Fixed Term Temporary |
|---|---|
| Position type | Flexible full-time |
| Occupational group | Administration |
| Classification | AO4 |
| Workplace Location | Brisbane Inner City |
| Job ad reference | QLD/646414/25 |
| Closing date | 15-Jul-2025 |
| Job duration | to 30 June 2028 |
| Contact person | Freya Matanovic |
| Contact details | Phone: (07) 3035 0119 Access the National Relay Service |
At DSDIP, we're shaping Queensland's future. Our work spans unlocking land for housing, planning vibrant communities, and delivering infrastructure that benefits Queenslanders long after the Games.
You'll be part of a passionate, high-performing team that values collaboration, innovation, and inclusion.
Your Opportunity
As an Executive Assistant, you'll provide high-level secretarial and executive support to the Executive Director or one of two Senior Directors. You'll manage diaries, coordinate meetings and events, and liaise with senior stakeholders across government. This role is ideal for someone who thrives in a fast-paced environment and enjoys being at the heart of strategic operations.
Your Strengths
We're looking for candidates who bring:
Organisation and time management – You can juggle priorities and keep things running smoothly.
Communication with influence – You build strong relationships and communicate clearly.
Driving accountability and outcomes – You take ownership and deliver results.
Strategic thinking and sound governance – You understand the bigger picture and support effective decision-making.
Insightful decision-making – You apply good judgment in dynamic situations.
Your Responsibilities
In this role, you will:
Provide confidential executive support including diary management, meeting coordination, and event planning.
Liaise with senior executives and external stakeholders to resolve administrative matters.
Partner with the Office of the Deputy Director-General and Business Support Unit on corporate functions such as HR, procurement, and finance.
Maintain effective business systems and manage information flow across the division.
Review confidential reports and correspondence, and support divisional projects.
Organise executive travel including itineraries, bookings, and expense claims.
Our Commitment to Diversity
We value and respect the diversity of thought, experience, and background that each person brings.
We encourage applications from people of all genders, cultures, languages, abilities, sexual orientations, and family responsibilities.
We are committed to building an inclusive workplace where everyone feels supported and empowered to thrive.
Applications to remain current for 12 months.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
Please ensure you download all attachments and follow the instructions on how to apply.
Documents
Before applying for this vacancy please ensure you read the documents below.
