To provide high quality executive and administrative support services to the Regional Directors and the Manager, Regional Services and maintains effective office and information systems for Regional Services to meet internal and external reporting requirements.

Job details

As an Executive Assistant you will:

• Manage the office and administrative functions associated with the Regional Director and provide high quality, confidential business support.
• Research, create and draft appropriate messages on behalf of the Regional Director/Manager through a variety of medium as requested.
• Maintain the Regional Directors' diaries including the organisation of meetings, appointments, conferences, seminars, travel arrangements and accommodation.
• Assist callers, screen and intercept telephone calls and redirect enquiries to appropriate areas.
• Examine, disseminate and monitor all incoming correspondence (including emails received by the Regional Directors') and maintain electronic and physical filing systems.
• Liaise with internal and external stakeholders, and with officers at all levels within both public and private sectors in relation to service stream activities.
• Provide quality services in word processing, spreadsheet development, presentations and data input.
• Support Regional Directors and Manager with project administration as required. This may include, but is not limited to, asset management, financial reporting, procurement and record management.

Mandatory Qualifications

The possession of a driver's licence is a mandatory requirement for this role.

Accepted driver's licences fall into the following categories:

o “O” (open) or “P2” (provisional green P plate);
o and “C” or “CA” class driver's licence.

How to apply

To enable us to assess your application, please submit the following via www.smartjobs.qld.gov.au:

• Resume and minimum of 2 referees including their email addresses. At least one referee should have a thorough knowledge of your work over the past two years as your manager or supervisor.
• a statement not more than two pages, that summarises your skills, experience and achievements against the leadership competencies and duties/responsibilities of the position.

Applicants can provide information to demonstrate their skills against the capabilities of the role by including information that outlines why you want to do this role and demonstrates your skills and experience to make a difference.

Examples of flexible and creative options:

• Visual representation of your story with a written/video explanation of its meaning
• One page outline of your skills and experience
• Short 5 minute video explaining your skills and experience

Hand delivered applications will not be accepted. See tips on how to write a resume and cover letter.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 684481 26 - Role Description (Word, 759KB)
  
  
  684481 26 - Candidate-Info-Pack (Word, 174KB)