Working specifically within the Executive Services Team, an integral business unit of ODG, you will bring your client focused experience and interpersonal skills to provide high-level support and advice to members of the public. You will have a developed knowledge of preparing and coordinating executive documents and have the ability to work within a complex, fast paced, dynamic environment with high pressure workloads and tight deadlines that will challenge and stimulate you.

Our department and Minister expect excellence from our team, so if you are a great team player with a flexible ‘can do’ attitude coupled with a passion for high quality client service, we would like to hear from you. In return we offer a supportive, collaborative and rewarding working environment where your experience, knowledge and contributions will be recognised and appreciated.

Job details

As a Senior Executive Services Advisor and Departmental Liaison Officer you will:

• Provide an efficient and effective administrative linkage between the department and the Minister's Office to ensure the provision and flow of high quality, accurate and relevant information, providing support to a high-volume electronic mailbox. 
• Manage and coordinate ministerial and Director-General meetings, events, travel coordination and deputation briefs. Including drafting itineraries, liaising with relevant stakeholders and coordinating briefing materials across all departmental portfolios. 
• Proactively plan and manage departmental events, community forums, Ministerial Councils/Committee Meetings and associated briefings, ensuring timely approvals. 
• Liaise with other government departments to guide and coordinate responses for meetings and travel ensuring a whole-of-government/department focus. 
• Accurately interpret and facilitate Ministerial Office and Director-General requests to assist the department in developing appropriate and timely responses, including managing confidential and sensitive issues with discretion and professionalism. 
• Analyse correspondence, briefings and executive documents to ensure they meet the needs of the Minister's Office and comply with department procedures and policies. 
• Support the Principal Departmental Liaison Officers and Senior Executive Officers in providing high level assistance to clients making inquiries or complaints about sensitive and confidential departmental issues.  
• Develop and maintain positive working relationships with ministerial staff, departmental executives, key officers, and stakeholders to ensure effective integration, communication, collaboration, coordination and liaison occurs.  
• Contribute to the development of a culture of client service, excellence and continuous improvement. 
• Assist the Executive Services Manager and broader team with ad hoc tasks including review of systems and procedures, quality assurance, records management and any other core business functions.

Applications to remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 695124-26-Role Description (Word, 228KB)
  Role Description
  
  695124-26-Candidate Information Package (Word, 235KB)
  Information Package for Applicants