Are you the kind of person who thrives on keeping people, priorities & projects moving?
We're seeking a highly organised and proactive Executive Assistant to support the General Manager, Investment Infrastructure & Grants & the Chief Aviation Advisor. Working at the heart of a dynamic branch, you'll manage executive calendars & inboxes, coordinate travel, oversee correspondence, support governance activities, administer financial processes & provide critical business services support.

You'll bring exceptional organisation skills, sound judgement, strong attention to detail & the ability to confidently manage competing priorities in a fast-paced environment.

Join a collaborative, inclusive & values-driven team committed to delivering outcomes for Queensland & supporting better outcomes for First Nations peoples. If you're ready to be a trusted partner to senior leaders.

Job details

Are you an organised, proactive, and detail-oriented professional who thrives in a fast-paced environment? Do you build positive working relationships with colleagues and stakeholders and are you passionate about contributing to a workplace culture that values respect, inclusion and diversity?

We are seeking a dynamic Executive Assistant to support the General Manager, Investment, Infrastructure and Grants, and the Chief Aviation Advisor. This is your chance to join a collaborative and high-performing team, where your skills will help drive meaningful outcomes for Queensland communities.

About the Role

You will be the ultimate multitasker - manage the calendars and inboxes of senior leaders, coordinate correspondence, and oversee the flow of communication in and out of the branch. Your organisational skills will shine as you arrange regional, national, and international travel, prepare itineraries, and ensure all arrangements run seamlessly. In addition to providing executive support, you'll contribute to the branch's governance by monitoring and reporting on the progress of initiatives. You'll also provide business services support, including onboarding and offboarding of employees, assisting with recruitment, budget monitoring, financial reporting, processing invoices, and managing corporate purchasing card transactions in line with Queensland Government financial policies.

What We're Looking For

We're looking for someone who combines professionalism, initiative and sound judgement with a genuine passion for delivering great service.

You will be:

Highly organised, with the ability to manage multiple priorities and tight deadlines without losing attention to detail.

A proactive problem solver who can identify issues early and implement practical solutions.

An excellent communicator who can engage confidently with stakeholders at all levels.

Comfortable working independently while also contributing positively to a collaborative team environment.

Experienced in financial administration, budget monitoring and the use of financial systems.

Skilled at interpreting and applying policies, procedures and business processes.

Passionate about creating a workplace that's safe, inclusive, and respectful, with a focus on equity and diversity.

Why join us?

You'll join a supportive and values-driven team that values collaboration, innovation, respect and inclusion. We are committed to creating a workplace where everyone can thrive and where diverse perspectives are welcomed and celebrated. We actively support and promote the interests of First Nations peoples and are committed to contributing to better outcomes through meaningful engagement and inclusion.

If you're a capable Executive Assistant who enjoys making an impact, building strong relationships and being at the centre of a busy and rewarding environment, we'd love to hear from you.

Applications to remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 699489 26 Role Description (Word, 607KB)