The Intelligence Hub Design Team is a temporary project team administratively established within the Department of Justice but embedded in the Queensland Family and Child Commission (QFCC). The Team is responsible to the Intelligence Hub Program Board, chaired by the Principal Commissioner of the QFCC.

The Team consists of co-located representatives from key government stakeholders, including the Department of Education, Queensland Health, Queensland Police Service, the Department of Families, Seniors, Disability Services and Child Safety, and Queensland Worker Screening Services (QWSS) who are contributing their expertise to the Program's success.

Job details

The Executive Officer role offers an exciting opportunity to be a valued part of a small, dynamic project team delivering the functional design of the nation-leading Child Safeguarding Intelligence Hub. The Executive Officer will work in a collaborative environment, fostering strong working relationships with stakeholders across the Commission, the Department of Justice, and other government and non-government stakeholders.

This role requires you to work both independently and collaboratively as part of a specialist team and to liaise with and build productive relationships with stakeholders. 

Accountabilities include:

• Ensure the efficient operation of day-to-day activities of the Intelligence Hub Design Team and maintain knowledge across project workstreams.
• Support the Program Executive with high-quality confidential executive and administrative assistance including diary management, scheduling appointments and travel arrangements.
• Provide high-level secretariat support for meetings and committees, including bookings, preparing agendas, papers and minutes, and following up on action items as required.
• Manage corporate and administrative duties necessary for the efficient operation of the office including routine reporting requirements, human resource matters, and exercising delegated financial duties as required.
• Coordinate recruitment and selection activities, staff employment arrangements, on boarding and exit processes.
• Review incoming documents and distribute to relevant areas for high quality and timely responses to enquiries and correspondence.
• Liaise with staff across the QFCC, the Department of Justice, other government agencies and external stakeholders on a variety of issues on behalf of the Program Executive.
• Undertake other project management activities, in accordance with project management methodologies, as directed by the Program Executive.
• Actively work to ensure that the workplace is accountable and equitable by implementing current departmental management standards and policies.
• Foster a workplace culture that supports and promotes diversity and inclusion in everyday work, by supporting a workforce that represents and reflects the diverse views, experiences and backgrounds of the community we serve.
• Create a supportive environment where people are treated with respect and are recognised and rewarded for their achievements and performance.

Applications to remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 707242-26-Role Profile (Word, 163KB)
  
  
  707242-265-Applicant-Information-Package (4) (Word, 162KB)