The purpose of the Assistant Project Officer role is to contribute to the delivery of improved patient access in accordance with the strategic direction of the Department. The successful candidate will prioritise and provide all administrative coordination within the Healthcare Improvement Unit, activities including diary and email management, meeting, equipment, function and travel organisation.

Job details

Examine incoming correspondence, papers, and reports to determine necessary action and prioritise tasks. Prepare replies for consideration as appropriate. Additionally, liaise, consult, and maintain effective relationships with team members and both internal and external stakeholders.

Reporting/work relationships

The position reports to Manager, Healthcare Improvement Unit

The number of direct reports is Nil.

Mandatory qualifications, registrations and other requirements: Nil.

While not mandatory relevant experience in the Microsoft suite of applications (including MS Teams), EDRMS or similar systems would be well regarded.

Role fit.

The essential requirements for this role are:

• Demonstrated effective interpersonal, written and oral skills, incorporating the ability to liaise effectively with officers of all levels, multi-disciplinary workforce, external agencies and members of the public.
• Demonstrated organisational skills with an ability to self-motivate, work effectively and collaboratively within a team environment and deliver work of high quality, validity and accuracy to achieve team outcomes.
• Demonstrated ability to work autonomously and utilise discretion in the absence of decision makers, meet deadlines and establish work priorities to maximise efficiency, work output and the changing needs within the team.
• Demonstrated knowledge of computerised information management systems and contemporary software packages which assist in the provision of administrative support services and functions.
• Demonstrated administrative support skills and experience of a high standard including knowledge or the ability to rapidly acquire knowledge of the information systems relevant to the business.

Behavioural Competencies Required:

We are all leaders in the Department of Health, regardless of role or classification level. The department is committed to leadership at all levels of our organisation, in this role you will be required to display the following leadership behaviours:

• Makes insightful decisions—Makes considered, ethical and courageous decisions based on insight into the broader context.
• Builds enduring relationships—Builds and sustains relationships to enable the collaborative delivery of customer-focused outcomes.
• Drives accountability and outcomes—Demonstrates accountability for the execution and quality of results through professionalism, persistence and transparency.
• Demonstrates sound governance—Maintains a high standard of practice through governance and risk management.

How to apply

Please provide the following information to the panel to assess your suitability:

• A short-written response (maximum 1-2 pages, dot points acceptable) on how your experience, abilities, knowledge and personal qualities would enable you to achieve the key responsibilities and meet the skill requirements of the role.
• Your current CV or resume, including two referees who have a thorough knowledge of your capabilities, work performance and conduct within the previous two years. It is preferable to include your current, immediate or past supervisor.
• Late applications cannot be submitted online. For a late application to be considered, please arrange approval and submission via the contact person.
• Applications will remain current for 12 months or for the duration of the vacancy. Future vacancies of a temporary, full time and part time nature may also be filled through this recruitment process.
• Only those persons eligible to work in Australia may be employed by Queensland Health. Prospective employees are required to provide proof of identity and documentary evidence of their right to work in Australia.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Assistant Project Officer - RD (PDF, 197KB)
  Role Description
  
  QH Information for Applicants Sept 23 (PDF, 939KB)
  Information Package for Applicants