Are you are interested in supporting the Executive Director along with the leadership team for Early Childhood Programs and Funding, that contribute to departmental commitments, shaping the future for our children and young people?
The Early Childhood Programs and Funding branch is looking for someone who is dynamic, eager to learn and push the envelope when it comes to achieving results and delivering outcomes for our stakeholders.

Job details

About the Department:

The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

The Early Childhood Division is responsible for approving and regulating early childhood services under the relevant legislation; funding kindergarten and long day care services to deliver quality kindergarten programs in Queensland; funding support services for families to enable early childhood development and promoting successful transitions from home to early childhood education to school, for children and families.

Your Role:

The Executive Support Officer will provide high quality administrative and executive support for the Executive Director Early Childhood Programs and Funding from Central Office in Brisbane CBD. This role also requires high levels of organisation to be able to support the teams that sit in the Early Childhood Programs and Funding branch.

Responsibilities include:

• Managing the workflow of correspondence and requests on behalf of the Executive Director and the Early Childhood Programs and Funding leadership team.
• Monitor progress, follow up and report to the Executive Director on various projects and action items and undertake investigation, research and analysis of sensitive and confidential matters.
• Arranging appointments, meetings and conferences including venues, travel arrangements, accommodation and receiving visitors and delegations as well as coordinating financial and HR advice and recruitment activities.
• Arrange and organise travel, book accommodation and vehicles, in accordance with the travel policy.
• Develop, implement and review executive support systems and procedures within and across the division when required.

 About You:

We're looking for someone with:

• Excellent attention to detail and coordination skills;
• A positive attitude and flexibility to adapt to shifting priorities;
• Understanding of government processes, policies and procedures; and
• Proficient use and understanding of departmental applications including Corporate Travel Management system, Content Manager and ExpenseMe Pro or the ability to rapidly gain this knowledge.

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history);
• Maximum two (2) page cover letter explaining why you are interested in the opportunity and outline your skills and experience, demonstrated with examples that you will bring to the role of Executive Support Officer.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. #LI-PRIORITY 

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• CO634880_25P - Role Description (PDF, 177KB)
  Role Description
  
  Applicant Information Package (PDF, 245KB)
  Information Package for Applicants