This is an exciting opportunity to be part of the Education Futures Institute (EFI) in the Queensland Department of Education. The EFI is a key system initiative in the department’s education strategy, Equity and Excellence: Realising the potential of every student, to empower departmental staff, educators, school and system leaders to build professional expertise through high quality, targeted capability development across their career.
Applications are invited for the temporary full-time vacancy of AO5 Executive Coordinator, Office of the Assistant Director-General, Capability for an immediate start until 30 June 2026, unless otherwise determined.

Job details

About the Department:

The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

The Capability branch is located in the Schools and Student Support Division. The Capability branch is committed to a thriving and capable workforce equipped with the skills and confidence to support every student to realise their potential. A key part of the Capability branch is the Education Futures Institute (EFI) that delivers high-quality, evidence-informed and equitable capability development for a diverse workforce across key career stages.

The EFI provides high quality, targeted professional learning for staff located in metropolitan, regional, rural and remote locations across the state. The EFI empowers staff with the skills, knowledge and capability to excel in their role.

Capability branch is looking for an organised, professional and efficient Executive Coordinator to manage the flow of high-quality written materials. Materials include Parliamentary requests, ministerial correspondence, departmental reporting, briefings, submissions and requests for senior executive officers.

About the Role:

The ideal candidate will confidently manage competing priorities, communicate clearly and succinctly, maintain strong attention to detail and demonstrate experience in quality assuring documents. The Executive Coordinator will select appropriate templates, grammar, style and language to suit the communication purpose and audience.

The successful candidate will join an upbeat and dynamic team reporting to the Principal Advisor, Office of the Assistant Director-General, Capability.

Responsibilities Include:

The Executive Coordinator will:

• Manage a high-volume electronic mailbox and maintain clear records and workflows;
• Review, interpret, assign, circulate and track incoming requests in timely and considered manner;
• Consolidate, edit, and quality assure ministerial and executive correspondence, briefing notes, and requests in accordance with corporate standards and guidelines (format, style and other technical aspects);
• Exercise the highest level of confidentiality and discretion while analysing information on a wide range of issues and texts according to Code of Conduct, departmental guidelines, and whole-of-government policies and legislation;
• Work in an integrated way with the broader division to ensure effective alignment of information, support, messaging, and coordination;
• Provide feedback and advice to branch officers in relation to emerging trends or issues to assist in the preparation of briefing material;
• Maintain a working knowledge of departmental policies, processes and records management;
• Perform a variety of administrative or support services as directed; and
• Contribute to a positive, productive and professional team culture.

About You:

The ideal applicant will have the following key attributes:

• Demonstrated knowledge and experience in the coordination of advice for ministerial and government business;
• Demonstrated attention to detail and accuracy in handling documentation;
• Exceptional organisational skills with the ability to handle multiple tasks and prioritise effectively;
• Demonstrated ability to prepare and coordinate advice, briefings and correspondence for executive senior officers; and
• High level of written and verbal communication skills with the ability to resolve problems, engage stakeholders as well as influence and negotiate successful outcomes as appropriate.

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history);
• A maximum 1-page written statement clearly demonstrating how your skills and work experiences outline your suitability to deliver the key tasks of the role (include recent examples and reference transferable skills and capabilities if appropriate).

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Information Package (PDF, 245KB)
  Information Package for Applicants
  
  CO644577_25T - Role Description (PDF, 176KB)
  Role Description