Are you an experienced Executive Assistant looking to take the next step in your career? We are seeking a proactive and highly organised individual to join the Office of the Assistant Director General, Policy, External Relations and International, within the Strategic Policy and External Relations Division. In this pivotal role, you will support the Principal Advisor and play a key part in ensuring the smooth, professional operation of a dynamic and high-performing office.

If you thrive in a fast-paced environment, enjoy working closely with senior leadership, and take pride in delivering exceptional executive support, apply now and become a valued part of our team.

Job details

About the Department 

The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.   

About The Role  

The Executive Assistant will play a key role in supporting executive-level operations through exceptional organisational and communication skills. The ideal candidate will bring a calm, measured, and collaborative approach, with the agility to adapt to a fast-paced and ever-changing environment. A strong team player with a positive, can-do attitude, they will be skilled in diary management, coordinating meetings, and maintaining a high level of attention to detail. This role requires someone who can manage competing priorities efficiently while fostering strong working relationships across the organisation. 

Your Responsibilities 

As the Executive Assistant, your responsibilities will include, but are not limited to:  

• Provide confidential executive support manage day-to-day operations and administer the flow of internal and outgoing correspondence for the business unit.
• Provide confidential project support including research and coordinating briefing papers, preparing presentations and creating professional templates.
• Arrange appointments, meetings and conferences including venues, travel arrangements and accommodation for the work unit and receive visitors and delegations.
• Provide support at meetings by preparing documentation, minute taking and follow up actions.
• Undertake purchasing processes ensuring alignment to financial management principles and procurement guidelines.
• Maintain effective and efficient liaison between the work unit, senior officers of the department and other government representatives and external stakeholders on matters relating to the Division. 

Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position. 

Interested? To Apply 

• Attach a brief resume including contact details for 2 referees (one of whom should be your current supervisor). 
• Attach a written statement (2-page maximum)  in response to the attached role description. 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Information Package (PDF, 245KB)
  Information Package for Applicants
  
  CO649806_25T - Role Description (PDF, 136KB)
  Role Description