Financial Operations (Accounts Payable and the Accounts Receivable & Banking teams) are seeking candidates for multiple positions to be filled on a temporary and ongoing basis.

As an Assistant Finance Officer in Financial Operations, you will have a key role within a large high-volume processing area which requires an individual with excellent communication skills, problem solving, an aptitude for customer service, Microsoft/Excel proficiency, high attention to detail and a team player.

If this sounds like you, we'd love to hear from you!

Job details

About the Department of Education:

Working for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and innovation. Be part of an environment that respects professionalism and diversity, offers training and development opportunities and embraces flexible careers and work-life balance. Find out more about working with us.

The Accounts Payable team is recruiting for multiple positions across the following core functions:

Corporate Card Unit - this team is responsible for corporate card management across the department
Master Data Unit - this team is responsible for managing all departmental supplier records across SAP and OneSchool and SAP customer records
Processing Team - this team looks after invoice processing for SAP, travel claims and ExpenseMe Pro
Reporting team - this team looks after invoice processing for bulk uploads and accounts, manual salary payments, reporting functions, general ledger reconciliations, payment runs etc

The Accounts Receivable and Banking team is recruiting for the following core functions:

• Process customer invoicing and perform regular reconciliation of customer accounts
• Maintain, prepare and verify customer master data requests
• Prepare direct debit file for processing by Accounts Payable
• Identify and prepare refunds for customer accounts in credit, including state schools
• Troubleshoot and assist with general enquires from both internal and external stakeholders, including state schools
• Intermediate Excel skills would be desirable in this role

Shortlisting and eventual placement in the individual work units will depend on the candidate's relevant knowledge, skills, and experience. The candidate should indicate in their application, any preference for a particular role within either Accounts Payable or Accounts Receivable & Banking. If no preference is indicated, the panel will determine the candidate's suitability as to team placement.

As the Assistant Finance Officer you will provide efficient, timely and accurate financial data entry, administrative and reconciliation skills that contribute to the effective operations of the team. Additionally you will provide support services and reporting of information to internal and external clients for the work unit.

Your responsibilities include:

• Undertake and process allocated work in accordance with legislative, policy and procedural requirements.
• Operate and maintain financial management systems and administrative systems including SAP ECC, OneSchool - Agresso and bank software products.
• Prioritise and schedule work commitments to meet agreed service standards.
• Prepare draft correspondence and reports and assist in the preparation and maintenance of desk manuals.
• Maintain effective working relationships by providing information, as required, to internal and external clients on services provided throughout the team.

Please view the role description for a full list of responsibilities.

Submit Your Application:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a one-page cover letter (maximum) explaining what personal qualities you will bring to the role, and how your experience, technical abilities and knowledge will enable you be successful and meet the requirements of the role

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Information Package (PDF, 245KB)
  Information Package for Applicants
  
  CO686011_26T Role Description (PDF, 312KB)
  Role Description