Glenella State School is seeking a part-time Administrative Officer to support our Principal and Business Manager with student services, client services, attendance, and accounts receivable.

Experience with OneSchool is an advantage, and we’re seeking someone with strong interpersonal skills, a positive mindset, and the ability to work collaboratively to support staff, students, and families in a professional and welcoming environment.

This is a temporary part-time role at 0.54 FTE, working 39 hours per fortnight until 12 December 2025, unless otherwise determined.

Job details

About the School 

Glenella State School is located in a growing inner suburb of Mackay and provides a welcoming environment for students from Prep to Year 6 in both multi-age and straight year-level classrooms. We offer the close-knit atmosphere of a small school alongside programs and facilities typical of larger schools. We value strong, positive partnerships with our community and are proud of our focus on environmental education. Our students receive a well-rounded education that includes academic, cultural, sporting, and social opportunities.

Your Opportunity 

As the Administrative Officer you will:

Contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine.

The Administrative Officer reports to the Principal, Business Manager or nominated delegate. 

Your Responsibilities 

As the Administrative Officer, your responsibilities will include, but are not limited to:  

• Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
• Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.
• Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.

Please refer to the attached role description for any mandatory requirements for this position. 

Interested? To Apply 

• Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history). 
• Attach a written statement (2-page maximum) in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• CQR642403_25T - Role Description (PDF, 267KB)
  Role Description
  
  Applicant Information Package (PDF, 245KB)
  Information Package for Applicants