As the AO3 Administration Officer at Northview State School, you will be the first point of contact for our school community—providing high-quality support to students, parents, and staff in a fast-paced and rewarding environment.

This role is ideal for someone who enjoys variety, is eager to learn, and takes pride in contributing to the smooth and professional operation of a vibrant school setting.

This position is being offered in a Temporary Part-Time capacity (0.60FTE), 43.5 hours per fortnight.

Job details

About the School

Northview State School, located in Mackay, is part of the Department of Education, which is committed to delivering world-class education and creating opportunities for every Queenslander to succeed. Northview State School is a vibrant and inclusive school community dedicated to supporting every student to reach their full potential.

About the Role

The AO3 Administration Officer plays a vital role in ensuring the efficient and effective delivery of school operations. Reporting to the Principal or a nominated delegate, you will undertake a variety of administrative tasks across human resources, finance, facilities, and general school operations. As the first point of contact for students, parents, and visitors, you will provide professional, friendly, and responsive service while supporting the school's daily operations and key initiatives.

Key responsibilities include:

• Providing high-quality administrative and reception support to students, parents, staff, and visitors, ensuring a welcoming and professional environment.
• Coordinating and delivering school-based administrative functions, including finance, human resources, facilities, and records management.
• Processing financial transactions, maintaining accurate records, and supporting budget reviews and financial operations.
• Assisting with student records, enrolment processes, attendance monitoring, and data entry into departmental systems.
• Supporting the management of resources, asset management, facilities, and minor works projects in collaboration with the Business Manager.

This role is perfect for someone who thrives in a dynamic school environment and enjoys making a meaningful contribution to the success of students and staff.

About You

The following traits would be beneficial:

• Strong interpersonal and communication skills, with a focus on delivering exceptional customer service.
• Proven ability to manage competing priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Experience in administrative functions such as finance, records management, and office support, ideally within an education or government setting.
• A proactive and flexible approach to work, with a willingness to learn new systems and adapt to changing priorities.
• Competence in using software applications such as Microsoft Office, with experience in departmental systems (e.g., OneSchool, QParents, QGov) highly regarded.

Why Join Us

At Northview State School, you will be part of a supportive and inclusive community that values collaboration, innovation, and professional growth. You will have the opportunity to contribute to the success of a vibrant school environment while developing your skills in a dynamic and rewarding role.

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 2-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 
Applications from recruitment agencies will not be accepted. 

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Information Package (PDF, 245KB)
  Information Package for Applicants
  
  CQR669632_25T - Role Description (PDF, 190KB)
  Role Description