Corporate Enterprise Solutions are looking for an Executive Support Officer to join their team. In this role you will provide high level, efficient, professional, and confidential executive administrative support to the Senior Director, Programs.

Job details

What you'll do

• Provide high-quality confidential executive support to the Senior Director through:
  • Coordinating the workload priorities of the Senior Director, reading email messages and prioritising actions, ensuring the development and maintenance of efficient follow-up and record management systems.
  • Diary scheduling and management, including collating papers, associated booking of meeting facilities and equipment.
  • Assisting in correspondence
  • Organising and co-ordinating statewide travel arrangements including flights, accommodation and car hire.
  • Organising and co-ordinating the recruitment process for staff as directed by the Senior Director, including arranging interviews and preparing, collating, and distributing associated recruitment documentation.
  • Providing secretariat support including coordinating meetings, developing and distributing meeting agendas, minute recording and distribution, following up any action items and collating and distributing any necessary documents.
  • Screening of incoming telephone calls and providing initial responses and associated follow-
  • Managing and maintaining the reconciliation of the corporate credit
  • Managing and maintaining electronic reporting systems and generic mailbox
  • Exercise judgement and resourcefulness to solve immediate

About you

We are searching for someone who has: 

• Experience in providing executive level administrative support in accordance with government policies and procedures.
• Proven ability to work autonomously, problem solve and provide sound options or recommendations.
• Proven ability to work as a team member by planning, organising and monitoring a diverse range of activities to achieve timely outcomes.
• Sound knowledge of Microsoft Office, Work, Excel and Power Point, and the ability to rapidly acquire knowledge of other software packages as required.
• Well-developed communication and interpersonal skills, with a proven ability to liaise effectively within the senior management environment and to maintain confidentiality.

Why work with us?

Work alongside passionate professionals in a supportive and inclusive environment that values people and prioritises employee success and wellbeing. This includes: 

Competitive salaries

• 12.75% superannuation
• 17.5% leave loading

Employee wellbeing

• Access to 24/7 confidential employee support providers and counsellors including for immediate family members
• Additional flexibility to support your work life balance including access to generous leave entitlements, such as purchased leave, domestic violence leave, reproductive health leave, cultural leave, study and examination leave.

Professional development

• Career progression with more than 300 diverse career pathways and career support to take you further!
• Access to a variety of programs and initiatives to support training and career growth.
• Grow your skills through hands-on experience and access to internal training opportunities and additional financial and leave benefits for approved external training and development.

Our commitment to equity, diversity and inclusion 

At Queensland Health, our work environment is inclusive and supportive, and we value our employees. We are an equal opportunity employer and encourage applications from people of all cultures, abilities and backgrounds.

Our commitment to cultural safety, equity, diversity and inclusion means we understand some people may need changes to the recruitment process. If you need support during the recruitment process, such as meeting with the panel virtually instead of in person, please reach out to the hiring manager. We value diverse candidates and your need for adjustments will not affect our hiring decisions. 

Ready to apply?

For further information on how to apply please review the attached Role Description.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Applications will remain current for a period of up to 12 months and may be considered for other vacancies which may include an alternative employment basis such as temporary, full time or part time.

Documents

Before applying for this vacancy please ensure you read the documents below.

• CSD647629 Executive Support Officer RD (PDF, 833KB)
  Role Description
  
  Applicant Pack - July 2025 (PDF, 911KB)
  Information Package for Applicants