Take the next step in your career with this exciting opportunity at Cairns School of Distance Education! We are currently seeking an Administrative Officer to join our dynamic team. In this role, you will support student administrative management, including enrolments, timetabling, and accounts receivable, in a fast-paced environment.

If you're organised, detail-oriented, and ready to make a difference in a unique educational setting, we encourage you to apply.

Job details

Image courtesy of Cairns School of Distance Education

About the School 

The Cairns School of Distance Education has been providing high-quality education to families across Far North Queensland since 1972, offering flexible and individualised learning from Prep to Year 12. With a nationally aligned curriculum and a strong focus on student wellbeing, the school supports the academic and personal growth of each learner. Dedicated staff deliver engaging programs while building strong partnerships with families and the wider community. Supported by an active P&C and initiatives like the Cairns to Karumba Bike Ride, the school continues to enhance its learning environment and student opportunities.

About The Role  

Join a dynamic and supportive team where you'll play a key role in managing student administrative duties, including enrolments, timetabling, and financial processes. Working alongside experienced AO3 and AO2 staff and led by a dedicated Business Manager, you'll thrive in a fast-paced environment that values collaboration and efficiency. This role offers a great opportunity to focus on enrolment and accounts receivable tasks while enjoying the benefits of a flexible and inclusive workplace. If you're organised, adaptable, and ready to make a real impact, this could be the perfect fit for you. 

Your Responsibilities 

As the Administrative Officer, your responsibilities will include, but are not limited to:  

• Receiving, processing and maintaining school records, such as student admissions, enrolments and departures are the primary focus of this role, together with the associated financial management of student accounts and aged debt.
• Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager. Input and export financial data to/from OneSchool.
• Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support. 

Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position. 

Interested? To Apply 

• Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history). 
• Attach a written statement (1-page maximum) about how your achievements and capabilities meet the requirements of the role.
• Attach a copy of any mandatory requirements outlined in the attached role description  

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Information Package (PDF, 245KB)
  Information Package for Applicants
  
  FNR649326_25T - Role Description (PDF, 267KB)
  Role Description