Whitfield State School has an exciting expression of interest opportunity for a dynamic, detail-oriented, and experienced Administration Officer to join our team, focusing on the finance and facilities area of school operations. This role is ideal for a proactive individual who thrives in a fast-paced environment and is committed to supporting the financial and operational functions that keep our school running smoothly.

If you’re ready to contribute to a vibrant and supportive school community, apply now to join our dedicated administration team.

Job details

This is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.  

About the School 

Whitfield State School is a vibrant and inclusive primary school located in Cairns, surrounded by stunning natural environments including the Great Barrier Reef and tropical rainforests. We are known for delivering high-quality education in a safe and caring setting, underpinned by our motto Each Striving for the Peak. Our strong academic focus includes structured programs in literacy and numeracy, supported by high-impact teaching strategies. With modern facilities, a diverse multicultural community, and enrichment through sport, languages and gifted education, Whitfield State School offers students a rich, engaging learning experience that supports success and prepares them for a bright future.

About the Role 

As the Administration Officer, you will play a key role in supporting the financial and facilities operations of the school. You will bring strong experience with school finance systems, particularly OneSchool, and demonstrate excellent organisation, time management, and problem-solving skills. Responsibilities include managing accounts payable and receivable, student accounts, debt collection, procurement, and financial reporting. You will also assist with contractor coordination, maintenance scheduling, and asset management. In collaboration with the Business Manager, you will support tuckshop operations, supervise grounds and cleaning staff, and contribute to continuous improvement in processes related to finance, facilities, and school resource management. 

Your Responsibilities 

As the Administration Officer, your opportunities and responsibilities will include, but are not limited to:  

• Completing financial tasks in accordance with departmental policy and procedures including
  o Banking duties 
  o Accounts receivable and payable processing
  o Managing student accounts and debt collection processes
  o Asset management
• Provide financial reports to cost centre owners.
• Undertake procurement of consumables and assets.
• Assist Business Manager with the day to day supervision of financial activities and tuckshop including staff and operations.
• Liaising with and scheduling external contractors.
• Scheduling and managing maintenance activities.
• Implementing and monitoring process and policy for the issue of school keys to staff, hirers and community users.
• Maintenance of buildings and grounds, and procurement of furniture and fittings. Management of Work Area Access Permits (WAAP) for all contractors on school grounds. Assist in identifying and implementing process improvement opportunities.
• Identify maintenance requirements in accordance with Maintenance Assessment Report and school needs.
• Assist the Business Manager with the day to day supervision and management of grounds and cleaning staff by providing support, sharing learning and demonstrating personal integrity.

Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position. 

Interested? To Apply 

• Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history). 
• Attach a written statement (1-page maximum) response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applicants need to be a current Queensland Government employee to be eligible to apply.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• FNR654514_25E - Role Description (PDF, 191KB)
  Role Description
  
  Applicant Information Package (PDF, 245KB)
  Information Package for Applicants