Are you an organised and proactive administrator with excellent communication skills? Gladstone Hospital is seeking a dedicated Executive Support Officer to provide high-level administrative support to senior leadership.

In this role, you'll manage schedules, coordinate meetings, prepare reports, and ensure smooth office operations. If you thrive in a fast-paced healthcare environment and are committed to supporting effective hospital management, we want to hear from you.

Join our team and contribute to delivering quality healthcare services in the Gladstone community!

Job details

About us:

Gladstone Hospital provides a range of services to Gladstone and the Banana region. A new emergency department was recently opened which doubled the department's current capacity. Our Destination 2030: Great Care for Central Queenslanders strategy will see Gladstone Hospital developed as a centre for emergency care, medical inpatient, and day surgery excellence. This will optimise outreach services to deliver care closer to home in the Gladstone and Banana rural communities.

About the role:

The Senior Administration Support Officer reports to the Director of Corporate Services providing high level professional and confidential support to the Director of Medical Services Gladstone. Assist the Director of Medical Services ensuring efficient and effective administrative support in the management and recruitment of medical staff in accordance with hospital requirements and the relevant Award provisions. The position will provide secretarial and administrative support whilst maintaining confidentiality in Medical Administration.

About you:

• Well-developed interpersonal and communication skills with all levels of hospital staff, the public and ability to deal with sensitive and confidential matters appropriately.
• Demonstrated secretarial, clerical, and administrative skills to a high standard in terms of both speed and accuracy to enable completion of daily work.
• Ability to set realistic work goals and establish work priorities appropriate to meet deadlines and commitments.
• Ability to liaise effectively in a support role and work as an effective team member, to be self-sufficient and work with minimal supervision.
• Sound knowledge of human resource management principles and practices especially in relation to the recruitment and retention of medical staff.

What we offer:

Total remuneration value of up to $114,177 p.a. is comprised of:

• An hourly rate between $45.81 - $50.46 p.h.
• 12.75% employer superannuation contribution
• 17.5% leave loading

Additional Benefits

• Ongoing Professional Development and Education Opportunities
• Flexible Work-Life Balance and Variety
• Generous Salary Sacrificing Options
• Paid Parental Leave
• Employee Assistance Program (EAP)
• Discounted Private Health Insurance
• Fitness Passport

Vaccine Preventable Diseases (VPD) requirements:

It is a condition of employment for this role for the employee to be, and remain, vaccinated against vaccine preventable diseases as listed on the Role Description.

How to apply:

To apply, please submit the following:

• Your current CV or resume, including referees.
• A cover letter (1-2 pages) addressing how your experience, skills and values align with the key responsibilities and expectations outlined in the Role Description.
• Any additional forms / evidence as attached or listed on the Role Description.

For assistance:

1. Contact Recruitment.CentralQueensland@health.qld.gov.au
2. Quote the Job Ad Reference (JAR) GL5G647861

Applications close: Tuesday, 22 July 2025

#Gladstone

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

This position will be filled in accordance with Queensland Public Health Sector (QUEENSLAND HEALTH) CERTIFIED AGREEMENT (No. 11) 2022.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Information for Applicants (PDF, 351KB)
  Application Kit
  
  GL5G647861 Executive Support Officer (PDF, 343KB)
  Role Description