Provide a high level of efficient, effective, and professional administration support to the Office of the Health Service Chief Executive. You will support a member of the Executive Leadership Team and will work collaboratively within the Office of the Health Service Chief Executive and with a broad range of internal and external stakeholders.

Job details

About the Team

We are a high-performing team who provide expert co-ordination, advice and support to the Health Service Chief Executive, Executive Leadership Team and the Children's Health Queensland Hospital and Health Board.  We are based at the Queensland Children's Hospital in South Brisbane, close to South Bank Parkland's facilities and amenities.  Our team culture is supportive, engaging, and authentic.  We work together to achieve our vision of children and young people first.

About the Role

• Managing and coordinating the daily functioning of the relevant Executive Director portfolio to deliver a client-focused service in a demanding and fast paced environment.
• Organising, coordinating, and managing the administrative functions for the relevant Executive Director portfolio in a professional manner, including screening incoming calls, email management, diary management, organising travel itineraries, coordinating education and planning days, coordinating recruitment processes and managing an effective records management system/database.
• Performing meeting secretariat functions including preparation of meeting packs (agendas, reports etc), minute taking, organising and scheduling meetings, sourcing and organising venues, equipment and catering as required.
• Managing and coordinating correspondence for the relevant Executive Director portfolio to ensure appropriate action and completion of responses within required timeframes.
• Researching, preparing and/or coordinating the development of high-level responses to enquiries, correspondence, briefings, ministerial requests and briefings, reports and other documentation as required.
• Developing and maintaining positive, collaborative working relationships within the Office of the Health Service Chief Executive, and with internal and external stakeholders including senior staff and representatives of other government agencies and private organisations.
• Supporting the organisation with building and sustaining a culture of person-centred care through compassionate communication and a caring approach, which respects and partners with patients and their families, and colleagues across the organisation, appropriate to the scope of your role.

About Children's Health Queensland Hospital and Health Service (CHQ HHS)

Children's Health Queensland is a recognised leader in paediatric healthcare, teaching and research, delivering a full range of clinical services and training, tertiary and quaternary care and health promotion programs to children and young people from across Queensland and northern New South Wales.   

Our interprofessional workforce of more than 5,000 people deliver responsive, integrated and internationally recognised person-centred care through a network of services and facilities, including the Queensland Children's Hospital, Jacaranda Place, Ellen Barron Family Centre, our Child and Youth Community Health Service, our Child and Youth Mental Health Service, and other statewide services and programs including specialist outreach and telehealth services.

Inclusion and diversity

To encourage inclusive practices in recruitment, we are committed to increasing our Aboriginal and Torres Strait Islander Health Workforce and building inclusive cultures that respect and promote human rights and Workforce Diversity and Inclusion. CHQ is an equal opportunity employer.

Some of the great benefits of working at CHQ HSS

If you're looking for a rewarding career, and you're excited to contribute to the development of Australia's best paediatric health service, come and join the team at CHQ and enjoy a range of benefits including:

• Opportunities for professional growth and development
• Competitive renumeration
• Annual pay increases
• 12.75% employer superannuation contribution
• 17.5% annual leave loading
• Salary packaging
• Employee wellness and assistance program
• Work/life balance, variety, and flexibility

You can find out more about why it's so great to work at CHQ HHS here.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Applicants are encouraged to apply online. Please review the Role Description, Information Pack and Applicant Tool Kit for more information on application process requirements. Agency referrals will not be accepted for this position.

Documents

Before applying for this vacancy please ensure you read the documents below.

• CHQ_Applicant Toolkit_2025 (PDF, 862KB)
  Application Kit
  
  CHQ_Information for Applicants_2025 (PDF, 837KB)
  Information Package for Applicants
  
  661081 - AO4 Executive Support Officer RD (PDF, 559KB)
  Role Description