The Executive Support Officer provides high-level, confidential executive and administrative support to the Chief Dental Officer. This role is responsible for delivering efficient, client-focused services across financial management, human resources, correspondence, and general administration to support the operations of the Office of the Chief Dental Officer.

Job details

What you'll do  

• Adhere to defined service quality standards, health and safety policies and procedures relating to the work being undertaken to ensure high quality, safe services and workplaces.
• Coordinate and manage the Chief Dental Officer's activities including diary and email management, meetings, travel, expenses claims, registrations/licences
• Using discretion, autonomously redirect and respond to matters on behalf of the Chief Dental Officer within defined boundaries
• Act as the first point of contact and primary point of resolution for all business services matters within the Office
• Coordinate and manage all official correspondence requests including Director-General and Ministerial requests in line with established departmental guidelines and ensure timely responses
• Coordinate financial, human resource, procurement and contract management activities, prepare reports and provide definitive advice on these matters to senior staff to assist decision-making
• Develop, monitor, analyse and report on the allocated budget
• Manage and coordinate business support functions for the Office including property and facility requirements, telecommunications, mandatory training/OH&S, travel, catering, equipment
• Manage and maintain accurate records and financial registers including correspondence and official files
• Actively develop and contribute to the improvement of business processes and systems that improves the functioning of the Office and the Division
• Provide secretariat services as required
• Fulfil the responsibilities of this role in accordance with Queensland Public Sector values as outlined above
• Comply with and utilise contemporary human resource practices and policies including workplace health and safety, ethical behaviour, equal employment opportunity, anti-discrimination and Queensland Health's Code of Conduct

About you  

• Demonstrated experience in providing high level executive/secretarial and administration support.
• High level of communication (written and verbal) and interpersonal skills to deal effectively with sensitive issues and people at all levels.
• Able to work autonomously and as a team member to prioritise work and achieve outcomes.
• Demonstrated ability to prepare financial and human resource management reports to assist decision-making, including the ability to utilise relevant software.

Please note:
This is a part-time position working two fixed days per week – Monday and Tuesday. While Queensland Health supports flexible work arrangements, this role is not suitable for full remote work.

Why work with us?  

Work alongside passionate professionals in a supportive and inclusive environment that values people and prioritises employee success and wellbeing. 

Competitive salaries 

• 12.75% superannuation  
• 17.5% leave loading 

Employee wellbeing & development 

• Access to 24/7 confidential employee support providers and counsellors including for immediate family members 
• Additional flexibility to support your work life balance including access to generous leave entitlements, such as purchased leave, domestic violence leave, reproductive health leave, cultural leave, study and examination leave. 
• Access to a variety of programs and initiatives to support training and career growth.  
• Grow your skills through hands-on experience and access to internal training opportunities and additional financial and leave benefits for approved external training and development. 

Our commitment to equity, diversity and inclusion  

At Queensland Health, our work environment is inclusive and supportive, and we value our employees. We are an equal opportunity employer and encourage applications from people of all cultures, abilities and backgrounds.  

Our commitment to cultural safety, equity, diversity and inclusion means we understand some people may need changes to the recruitment process. If you need support during the recruitment process, such as meeting with the panel virtually instead of in person, please reach out to the hiring manager. We value diverse candidates and your need for adjustments will not affect our hiring decisions.  

Ready to apply? 

For further information on how to apply please review the attached Role Description.  

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Applications will remain current for a period of up to 12 months and may be considered for other vacancies which may include an alternative employment basis such as temporary, full time or part time.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Pack (PDF, 911KB)
  Application Kit
  
  Executive Support Officer RD (PDF, 1.06MB)
  Role Description