Wooloowin State School is seeking an enthusiastic Administrative Officer to join our friendly and dedicated team. In this key support role, you will provide high-quality assistance across a variety of administrative functions, including enrolments, data entry, general administration, and front-desk reception.
Your work will involve daily interactions with students, parents, staff, and members of the wider school community.

This temporary part-time AO2 position involves working 48 hours per fortnight, with the appointment continuing until 12 December 2025, unless otherwise determined.

Job details

About the School

Wooloowin State School is more than just a place of learning - it's a community where every student feels valued and empowered. Whether through academic pursuits, creative expression, or community involvement, we aim to develop confident, capable learners who are ready to make meaningful contributions to the world around them.

About the Role 

As the Administrative Officer, your responsibilities will include, but are not limited to: 

• Provide routine reception services including receiving telephone calls, over the counter enquiries, arranging appointments, correspondence and general administrative support.
• Use of OneSchool, Passtab, BEMIR, Microsoft suite, Excel
• Data entry of attendance /absences of students, SMS absences, late and departure slips, absence phone calls
• Administering of first aid and management/administering of student medication.
• Management of WAAPS.
• Undertake work activities in a co-operative and supportive manner as an active member of a diverse work team.
• Interpreting departmental and school policies, guidelines and ensuring legislative and procedural requirements are met.
• Under the direction Principal/Business Manager, manage the enrolment processes for the school.
• Provide a range of financial administrative activities and operations including data entry, maintenance of financial registers, computing and clerical support for the effective operations of the office, in accordance with legislative, policy and procedural requirements.
• Other suitable duties, consistent with the duties and responsibilities of the position as directed by the Business Manager or Principal

Please refer to the attached role description for any mandatory requirements for this position. 

Interested? To Apply 

• Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history). 
• Attach a written statement (2-page maximum) addressing "How you will be Assessed" section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• MNR637479_25T - Role Description (PDF, 266KB)
  Role Description
  
  Applicant Information Package (PDF, 245KB)
  Information Package for Applicants