An exciting opportunity exists at Caboolture Special School for an innovative Administrative Officer to join our team.

You will contribute to the effective and efficient management and administration of the school.

The successful candidate will have exceptional interpersonal skills and be driven to build a positive, welcoming and supportive school culture.

Job details

Why choose our school

Our school is increasingly becoming the choice of families seeking a high quality educational provider of students with specialised learning needs and abilities.

We are committed to students' learning success and demonstrate this by an unwavering commitment to every student. Our expectations are for all students to be provided with engaging and student centred learning experiences every school day. We join with parents and carers in a valued partnership as we strive together for the strongest possible outcomes.

Caboolture Special School is a rapidly growing school and is a place of success and celebration.

Responsibilities include:

• Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
• Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.
• Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.
• Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager.
• Input and export financial data to/from OneSchool.
• Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.
• Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.
• Apply day to day independence in determining work schedules and sequences within a well-defined environment with regular managerial supervision.

Interested? To Apply 

• Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history). 
• Attach a written statement (2-page maximum) to the How you will be Assessed section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Information Package (PDF, 232KB)
  Information Package for Applicants
  
  MNR677578_26T - Role Description (PDF, 253KB)
  Role Description