Caboolture State High School is seeking an experienced, organised and proactive Administration Officer to join our Administration Team.

This role is ideally suited to an applicant with experience in a Queensland state school environment and a sound understanding of school operations, Department of Education systems and administrative procedures.

The successful applicant will support the day-to-day operations of the school, balancing front-office customer service with a range of administrative and operational responsibilities. Working in a fast-paced environment, you will demonstrate initiative, strong organisational skills and the ability to work both independently and collaboratively to provide efficient, accurate and responsive support.

This position is offered on a temporary part-time basis (0.92 FTE), 67 hours per fortnight.

Job details

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.

About us:

Your opportunity:

As the Administration Officer, your responsibilities include but not limited to:

• Provide professional and responsive front-counter, telephone and administrative services to students, parents, staff and the wider school community.
• Coordinate school bus bookings, driver documentation and school vehicle registers, ensuring accurate records and timely follow-up.
• Receive, check and process school deliveries in accordance with established purchasing and financial procedures.
• Maintain whole-school key and access registers, coordinating approved allocations, returns and associated records.
• Undertake routine auditing of non-teaching staff timesheets, identifying discrepancies and following up on outstanding information.
• Assist with enrolment administration, including documentation, routine processing and record maintenance during peak periods.
• Provide allocated administrative support to Business Managers and the Workplace Health and Safety team.
• Contribute to the effective daily operation of the Administration Office, including shared counter responsibilities and service continuity.

About you: 

The ideal applicant will demonstrate:

• School administration experience: Previous experience working within a Queensland state school, with an understanding of school administration processes, operational requirements and Department of Education procedures.
• Systems knowledge: Experience using OneSchool, IDAttend and other Department of Education administrative systems, with the ability to maintain accurate records and efficiently navigate digital workflows.
• Strong organisational skills: The ability to manage competing priorities, meet deadlines, maintain accurate documentation and independently coordinate allocated operational responsibilities.
• Customer service excellence: Confidence communicating with students, parents, staff and external stakeholders in a professional, respectful and responsive manner.
• Initiative and accountability: A proactive approach to identifying outstanding actions, following established processes and ensuring tasks are completed accurately and efficiently.
• Teamwork and flexibility: A collaborative approach to shared administration responsibilities and the ability to adapt to changing priorities within a busy secondary school.
• Professional judgement: An understanding of confidentiality, information management, appropriate escalation pathways and the importance of working within established delegations and procedures.

Why join our team?

This position offers an opportunity for an experienced school administration professional to apply and further develop their skills across a diverse range of whole-school operational responsibilities.

You will work within a collaborative Administration Team, contributing to the efficient operation of Caboolture State High School and providing important support to our students, staff and school community.

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 1-page written statement in response to the attached role description.
• Attach evidence of the mandatory requirements outlined in the attached role description 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applicants need to be a current Queensland Government employee to be eligible to apply.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• MNR704335_26E - Role Description (PDF, 398KB)
  Role Description
  
  Application Information Package (PDF, 285KB)
  Information Package for Applicants