Grand Avenue State School are welcoming applications for a dedicated and experienced Administration Officer to join their school community on a permanent full-time basis.

Within this role you will have the opportunity to:

• As the Administration Officer, you may undertake work across a broad range of corporate service activities, including human resource (HR), financial and facilities, and/or undertake a narrow range of duties relating to a specific corporate services function.
• Assist in identifying and implementing process improvement opportunities for the efficient and effective provision of corporate services to support school operations.

Job details

About Grand Avenue State School

Grand Avenue State School is a high performing school with a high-quality staff and welcoming school community. We value and protect our reputation as an excellent school with a friendly caring community. Grand Avenue State School provides all students with a sense of belonging, inclusive and supportive environment in which to foster high quality education and personal development. Grand Avenue State School is located in the southern suburbs of Brisbane approximately 26km from the CBD. The school caters for approximately 1000 students from a diverse, multicultural and predominately average socio-economic background. The diversity of the Grand Avenue community brings richness and broad cultural experiences to the school.

About the Role

We are looking for a new staff member to join our Administration Team.

Key responsibilities will include, but not limited to:

• Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
• Undertake routine activities including reception (telephone and counter enquiries), correspondence, and general administration, maintaining school records, such as incident reports, processing incoming and outgoing mail and email.
• Administer day to day financial matters (e.g. process payments and orders, receipting, banking, follow-up on late payments as directed by Principal or Business Manager). Input and export financial data to/from OneSchool.
• Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager;
• open and close WAAPs.
• Prepare minutes of meetings, policy documents, reports, forms, Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature
• Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members);
• provides information and advice in line with school policies and/or Principal directives;
• and demonstrates empathy, emotional understanding and support.

About You

This role would be suitable for someone who:

• Has the ability to problem solve and shows initiative.
• Has proven ability to work autonomously, while achieving high quality outcomes
• Can work harmoniously in a team environment.
• Can apply day to day independence in determining work schedules and sequences within a well-defined environment with regular managerial supervision.

Please refer to the attached role description for any mandatory requirements for this position.

How to Apply

• Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
• A 2-pg written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. 

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• MSR635595_25P - Role Description (PDF, 178KB)
  Role Description
  
  Applicant Information Package (PDF, 245KB)
  Information Package for Applicants