Western Suburbs State Special School, one of the largest Special Schools in the Metropolitan South Region supporting students with disabilities from Prep to Year 12, is seeking a motivated and efficient individual to join our Administration team.

The ideal candidate will be proficient in school financial processes, demonstrate strong problem- solving skills, work well both independently and as part of a team, and consistently deliver high-quality outcomes.

This position is for a period of 6 months, unless otherwise determined.

Job details

About the School 

Western Suburbs State Special School supports students with disabilities by providing a safe, inclusive, and engaging environment focused on building independence, confidence, and real-world skills. Our team is committed to making a genuine difference in students' lives, so join us and be part of something meaningful.

Your Opportunity 

As the Administration Officer, you will: 

• As the Administration Officer, you may undertake work across a broad range of corporate service activities, including human resource (HR), financial and facilities, and/or undertake a narrow range of duties relating to a specific corporate services function.
• Assist in identifying and implementing process improvement opportunities for the efficient and effective provision of corporate services to support school operations.

The Administration Officer, reports to the Principal/Executive Principal or nominated delegate.

Your Responsibilities 

As the Administration Officer, your opportunities and responsibilities will include, but are not limited to:  

• Accounts Receivable - raising invoices, receipting, processing credit adjustments, and providing payment reports to Heads of Department and teaching staff
• Debt Management - implementing and monitoring the dunning process
• Accounts Payable
• Corporate Card reconciliations
• Raising and receipting purchase orders
• End-of-month (EOM) reporting
• BEMIR management
• Reception - attending to telephone calls, counter enquiries, and emails
• OneSchool - entering student absences and logging records of contact
• Photocopying and printing
• WH&S administration
• Other duties consistent with the responsibilities of the position, as directed by the Principal, Business Manager, or nominated delegate

Please refer to the attached role description for any mandatory requirements for this position. 

Interested? To Apply 

• Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history). 
• Attach a written statement (1-page maximum) addressing the attached role description. 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• MSR641129_25T - Role Description (PDF, 291KB)
  Role Description
  
  Applicant Information Package (PDF, 245KB)
  Information Package for Applicants