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Administration Officer, Finance Hub - Financial Advisory Services
Finance, Procurement and Facilities Division
We are currently seeking two enthusiastic and detail-oriented AO3 Administration Officers to join our Finance Hub team. This is an excellent professional development opportunity to build your expertise in school finance. These full-
time roles are available for immediate start and will continue until 30 September 2026, unless otherwise advised.
The positions are based at the Metropolitan South regional office in Mt Gravatt, with potential flexibility to
work from Ipswich.
Job details
| Position status | Fixed Term Temporary |
|---|---|
| Position type | Full-time |
| Occupational group | Accounting and Finance |
| Classification | AO3 |
| Workplace Location | Brisbane - South |
| Job ad reference | QLD/MSR653442/25T |
| Closing date | 21-Aug-2025 |
| Job duration | Until 31 August 2026 unless otherwise determined |
| Contact person | Andrew Wowor |
| Contact details | (07) 3034 5897 Access the National Relay Service |
About the Department of Education:
Working for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and innovation. Be part of an environment that respects professionalism and diversity, offers training and development opportunities and embraces flexible careers and work-life balance. Find out more about working with us.
About the Role:
The Finance Hub is responsible for delivering financial processing, support, and advice to schools under a formal fee-for-service agreement.
Reporting to the Financial Advisory Services Manager, this role involves working closely with multiple schools, particularly Principals and Business Managers, that are part of the Hub within the region. The successful applicant will take primary responsibility for the day-to-day financial processing of Hub schools in OneSchool, ensuring compliance with financial policies and procedures.
Responsibilities include:
- Perform financial processing in OneSchool and SBS Finance, including invoice payments, purchase requisitions, purchase order maintenance, corporate card reconciliations, bank reconciliation, and receipting.
- Manage accounts receivable, including receipting, invoicing (individual/bulk), cancellations, and parent refunds, as well as asset creation and disposal, journal preparation, and BAS review with GST corrections.
- Coordinate key financial activities such as end-of-term Systems Evaluation Checklist completion and preparation of budget adjustments for Principal approval.
- Provide monthly financial reports for Principal review, ensuring high audit standards, and assist with Control Self Assessments, School Financial Data Collection, and other acquittals.
- Support purchasing, procurement, and strategic financial planning for Hub schools in collaboration with Senior Finance Officers.
About You:
- Strong knowledge and experience with OneSchool is essential.
- Prior experience as a Business Manager or Administrative Officer with a finance focus is highly desirable.
- Ability to work independently, set priorities, manage workflows, and meet processing deadlines.
- Familiarity with Department of Education policies, procedures, and financial audit requirements.
- Strong communication skills, with the ability to clearly explain financial concepts to Hub school staff.
- Proficient in technology, particularly in using Microsoft Teams effectively.
Interested? To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page response to the How you may be assessed section of the attached role description
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.
Documents
Before applying for this vacancy please ensure you read the documents below.
-
MSR653442_25T Role Description (PDF, 185KB)
Role Description
Applicant Information Package (PDF, 245KB)
Information Package for Applicants
