We are looking for an organised and proactive Administration Officer (AO3) who enjoys working in a busy school environment, builds positive relationships and takes pride in providing high-quality administrative support.

Apply today and bring your organisation, initiative and administrative skills to a busy school environment where your contribution makes a difference!

Job details

About us:

At Raceview State School, you'll join a welcoming and dedicated team that values collaboration, initiative and continuous improvement.

Every member of our staff plays an important role in creating a positive, supportive and professional school environment for our students, families and wider community.

What you'll bring:

To be successful in this role, you will have strong administrative skills and ideally experience within a school, government or similarly busy administration environment.

You will be confident in supporting a diverse range of business operations, including:

• Assisting with the day-to-day coordination and supervision of support staff, including monitoring workloads, identifying workforce development needs and supporting professional development opportunities.
• Supporting human resource processes, including Blue Card requirements, Accumulated Days Off (ADO) arrangements, timesheets and providing general advice to staff regarding leave entitlements and administrative processes.
• Undertaking a range of financial and administrative activities, including data entry, maintaining registers and records, receipting, payment plans and Centrepay arrangements.
• Supporting student administration and enrolment processes in accordance with relevant legislative, policy and procedural requirements.
• Assisting with school communications, including the maintenance of websites, digital platforms and media as required.
• Supporting the Business Manager with resource and asset management, including stocktakes, facilities management, facility hire and the coordination of maintenance activities.
• Conducting routine facilities inspections and assisting to ensure school buildings and facilities meet relevant safety and security requirements.
• Assisting the Business Manager with capital works and minor works projects, including coordinating contractors, monitoring maintenance requirements and using relevant departmental and external systems.
• Providing responsive administrative support across the school and contributing to the efficient operation of the administration team.

We're looking for someone who is:

• Friendly, approachable and confident working with a wide range of people.
• Highly organised, proactive and able to manage competing priorities and deadlines.
• Calm under pressure, adaptable and solutions focused.
• Accurate and attentive to detail, particularly when working with financial, HR and administrative information.
• A collaborative team member who communicates effectively and contributes positively to workplace culture.
• Willing to learn, take initiative and provide support wherever it is needed.
• Committed to delivering excellent service to our students, families, staff and community.

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Information Package (PDF, 286KB)
  Information Package for Applicants
  
  MSR698553_26T Role Description (PDF, 314KB)
  Role Description