Kalkie State School is located in the city of Bundaberg, Queensland. The school provides programs for children from prep through to year 6.

Kalkie State School is seeking a highly motivated Administrative Officer (AAEP) to join the dynamic and dedicated team. This position is a temporary part-time basis at 44.5 Hrs and 0.61 FTE per fortnight, until 12 December 2025, unless otherwise determined.

Job details

About Kalkie State School

Kalkie State School is located in the city of Bundaberg, Queensland. The school provides programs for children from prep through to year 6. We currently have 300 primary school students and a staff of around 30, which includes full-time and visiting teachers and support staff.

The school services the coastal and rural areas surrounding it and we are fortunate to have students from a range of backgrounds.

At Kalkie State School we strive to recognise and develop potential in every student. Our students' education encompasses a range of pursuits including academic, sporting, musical, artistic and personal development. We aim to give students the best possible start in life for the benefit of themselves, their families and the community.

About the Role

Responsibilities include, but are not limited to:

• Autonomy to perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
• Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.
• Assist with human resources tasks for school support staff, including printing of timesheets, leave applications and rosters. Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.
• Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager. Input and export financial data to/from OneSchool.

About You

The successful candidate will be able to work effectively within the Administration Team as well as work autonomously with attention to detail.
You will contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager.
You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine.

Please refer to the attached role description for any mandatory requirements for this position.

How to Apply

• Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
• A 1-pg written statement about how your achievements and capabilities meet the requirements of the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. 

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• NCR634145_25T - Role Description (PDF, 155KB)
  Role Description
  
  Applicant Information Package (PDF, 245KB)
  Information Package for Applicants